Executive Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal.

About the role

DePuy Synthes is recruiting for an Administrative Assistant. Johnson & Johnson announced plans to separate our Orthopedics business to establish a standalone orthopedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes.

This role provides essential administrative and operational support to leaders and teams within Strategy & Transformation, ensuring smooth day-to-day operations by coordinating schedules, managing communications, supporting meetings and projects, and maintaining accurate records.

Responsibilities

• Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow-up.
• Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications.
• Arrange domestic and international travel and prepare expense reports in accordance with company policies.
• Prepare, format, and distribute internal and external correspondence, presentations, and reports.
• Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication.
• Maintain files, trackers, and records to support operational, security, facilities, and real estate activities.
• Support departmental projects and initiatives by tracking actions, deadlines, and deliverables.
• Identify opportunities to improve administrative processes and enhance team efficiency.

Qualifications

• High school diploma or equivalent (required). Associate’s or Bachelor’s degree in Business Administration or a related field (preferred).
• 0–2 years of administrative or office support experience.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Clear written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.

Skills

• Experience supporting multiple leaders or cross-functional teams (preferred).
• Experience in a corporate, facilities, real estate, security, or operations environment (preferred).
• Familiarity with travel and expense management systems (preferred).
• Demonstrated ability to anticipate needs and proactively solve problems.
• Strong attention to detail and follow-through.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Benefits

• Eligibility to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Vacation: 120 hours per calendar year.
• Sick time: 40 hours per calendar year (48 hours for Colorado residents, 56 hours for Washington residents).
• Holiday pay, including Floating Holidays: 13 days per calendar year.
• Work, Personal and Family Time: up to 40 hours per calendar year.
• Parental Leave: 480 hours within one year of the birth/adoption/foster care of a child.
• Bereavement Leave: 240 hours for an immediate family member, 40 hours for an extended family member per calendar year.
• Caregiver Leave: 80 hours in a 52-week rolling period.
• Volunteer Leave: 32 hours per calendar year.
• Military Spouse Time-Off: 80 hours per calendar year.

Pay

The anticipated base pay range for this position is $91,000.00 USD.

Schedule

• Minimal travel; occasional domestic travel may be required.
• English language proficiency (required).

Locations: Palm Beach Gardens, Florida; Raritan, New Jersey; Raynham, Massachusetts; Warsaw, Indiana; West Chester, Pennsylvania.