Executive Assistant

About the role

The Executive Assistant to the Chairman & President provides high-level administrative support to both executives, with the Chairman serving as the primary priority of the position.

Responsibilities

• Manage travel arrangements, itineraries, accommodations, and transportation for the Chairman.
• Cook up and execute the Chairman's schedule and coordinate appointments and scheduling.
• Aid in business-related administrative and personal tasks as requested.
• Prepare correspondence and other documents.
• Anticipate the Chairman's administrative needs and proactively resolve issues.
• Manage the President's calendar and coordinate meetings.
• Schedule customer visits, lunches, and presentations.
• Cook up and execute the President's meeting logistics and prepare supporting materials.
• Aid in correspondence, reports, and presentations.
• Track routine follow-up items and reminders.
• Provide administrative support as time permits after the Chairman's priorities have been addressed.
• Cook up and execute travel and meeting logistics for both executives.
• Maintain executive files and records.
• Process expense reports.
• Cook up and execute document routing for approvals and signatures.
• Screen calls and correspondence.
• Maintain confidentiality of sensitive business information.
• Represent the Executive Office professionally with employees, customers, vendors, and community partners.

Requirements

Exceptional organization, professionalism, discretion, flexibility, and the ability to shift priorities quickly while maintaining outstanding customer service and attention to detail are required.

Qualifications

• Bachelor's degree preferred.
• Minimum of 2 years of relevant experience in executive support or administrative roles.
• Experience with Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Proficiency in using calendars and scheduling tools.

Benefits

Company Benefits: Healthcare plan, dental insurance, 401(k) plan with matching contributions, flexible spending account, and more!

Pay

$75,000.00 to $80,000.00

Schedule

Monday to Friday: 8:00 AM - 4:30 PM