Executive Assistant

About the role

Arch Aerial LLC is seeking a highly motivated Executive Assistant to support the CEO with administrative duties, accounts payable and receivable, basic bookkeeping tasks, travel booking, report preparation, purchasing, HSE document control, and maintaining the company's compliance portals. This is a full-time, in-person salary position that reports directly to the CEO and involves handling sensitive and proprietary matters with discretion.

The ideal candidate will be personable, professional, and flexible, with a passion for service and exceptional analytical skills. This role offers room for growth and exposure to a variety of industries.

Responsibilities

• Provide executive-level administrative support to the CEO.
• Perform basic/general bookkeeping functions and operations assistance.
• Manage accounts payable and receivable.
• Book travel for Arch Aerial team members.
• Prepare reports as needed.
• Handle purchasing and HSE document control.
• Maintain the company’s compliance portals (e.g., ISNetworld, Veriforce, Avetta).
• Assist with sensitive and proprietary matters, including customer information.
• Prioritize and manage multiple projects simultaneously.

Requirements

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High proficiency in email management and cloud data tools (e.g., Dropbox).
• Ability to effectively communicate with all levels of management, staff, customers, and industry partners.
• Proficiency in Microsoft Office and other online cloud storage/data transfer tools.
• Experience with QuickBooks Online (highly recommended but not required).
• Customer service experience.
• High ethical standards and integrity.
• Ability to work collaboratively in a team environment.

Benefits

• Eligibility for 401K programs 90 days after hire.
• Potential eligibility for health benefits as early as 2027, per company policy.