Executive Assistant

About the Role

As an Executive Assistant at ARC’TERYX, you support our General Manager of Footwear, ensuring they and their teams are set up for success through prompt correspondence and proactive, solution-based approaches. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, while remaining calm, cool, and collected when balancing multiple priorities. This role is based out of our Portland office and is expected to be performed on-site.

Meet Your Team

You will work directly with the General Manager of Footwear and the broader Footwear Business Unit in our Portland, Oregon office. You will also partner with a team of high-performing Executive Assistants to provide exceptional support to our Executive team across the business.

Responsibilities

• Providing exceptional administrative support with scheduling, calendar, deliverable, and expense management
• Organizing international and domestic travel arrangements
• Partnering cross-functionally and with other Executive Assistants to arrange wide-scale events, team activities, and projects
• Overseeing purchase orders, expenses, payments, vendor, and invoice management on behalf of the executive and the team
• Developing agendas, meeting minutes, and presentation materials
• Drafting email correspondence on behalf of your leader and maintaining an organized inbox
• Proactively planning and scheduling future events and deliverables for your leaders
• Ensuring clear communication and alignment across multiple teams and office locations
• Providing general administrative support to the broader Footwear team at our Portland office as required

Future Opportunities

• Working toward your own professional development goals based on your areas of interest in the business
• Collaborating cross-functionally to ensure both physical and digital meetings run smoothly
• Spearheading the Live It culture by setting up activities and outings for the community

Requirements

• 3+ years of Executive Assistant experience
• Proficiency with the Microsoft Office suite and strong business acumen; comfortable with file building, management, and archiving
• Ability to prioritize and effectively manage an executive’s schedule, including pre-reads, agendas, and follow-ups on action items
• Operate with autonomy, confidently assessing projects and decisions while collaborating with executives and cross-functional team members
• Strong time management skills and sound judgment when multitasking and juggling competing priorities
• High emotional intelligence, discretion, and ability to maintain confidentiality
• Highly collaborative, with excitement for building relationships and partnerships across the organization
• Experience managing complex international multi-leg travel, including continuous changes and rescheduling
• Ability to work flexible hours, weekends, and holidays occasionally to support our global business
• Proactive in identifying root causes of issues and seeking the best solutions with an unwavering commitment to doing what is right
• Highly flexible and adaptable when faced with ambiguity
• Effectively balance autonomy and collaboration
• Inspire breakthrough thinking and continuous improvement
• Passion for your work and for getting outside and living it

Pay

The salary range for this role is USD $82,000 – USD $108,000. Most new team members join between the start and midpoint of the range. Individual pay is determined by skills, experience, and level of responsibility.

Benefits

• Health & Wellbeing: Extended health, dental, and vision coverage, including mental health support, fertility benefits, and a 24/7 Employee Assistance Program (EAP).
• Financial Wellbeing: Immediately vested 401(k) retirement savings plan matching, eligibility for Arc'teryx Annual Incentive Plan, and access to Employee Stock Purchase Program (ESPP) where applicable.
• Time & Flexibility: Paid time off and No Wasted Day program (dedicated paid days to get outside & explore).
• Family Support: Parental leave for birthing and non-birthing parents, including an option to ease the transition back to work.
• Growth, Community & Gear: Professional development opportunities, Arc'teryx Academies (outdoor skill-building events), Employee Belonging Councils, and access to employee discounts and Pro Deals (exclusive discounted pricing on gear).