EXECUTIVE ASSISTANT

About the role

The successful candidate will work directly with the Founding Partner and CEO, helping him screen and draft responses to all his emails, prepare company summaries, proofread documents, oversee outstanding items, set up conference calls, and manage his agenda, including domestic and global travel. Less than 1/3 of the job is managing his calendar or arranging travel. The job is heavily focused on responding to emails on behalf of the Founding Partner and CEO by acting as another set of ears and eyes with clients. These emails will need to be grammatically perfect, as they are going to the presidents of Fortune 500 companies.

This individual will also need to be very smart and with a great memory, as they will need to remember specifics of a large volume of clients. Responsibilities include preparing contracts based on templates in conjunction with the CEO, documenting all incoming/outgoing emails and calls into the client relationship management software (CRM), and handling other various administrative tasks. This position is very dynamic, with no two days ever being the same.

This is a great opportunity to work in a lean, flat organization and learn many different industries, ideal for someone looking to expand their skills.

Requirements

• 5+ years of experience as an executive assistant supporting C-level executives
• Bachelor’s degree or higher
• Impeccable English grammar and writing skills
• Extremely strong attention to detail
• Extensive experience with business correspondence, documentation, contracts, and financial information
• Excellent memory
• Advanced Microsoft Office Suite 2010, specifically Outlook and Word, MS Excel
• Ability to multi-task, with a high level of professionalism and the ability to work well under pressure
• Team player, willing to assume general office tasks as needed (e.g., answering phones)
• Willing to work longer hours when needed
• Legal contract experience (an asset)

About the team

7th Floor Ventures is a venture capital firm and incubator focused on building and financing innovative products and services that solve old problems using emerging technology to make the world a better place. The team is respectful, inclusive, and collaborative, valuing honesty, integrity, and self-awareness. We’re open to learning, new ideas, and feedback, constantly looking to improve.

At 7th Floor Ventures, you’ll work both autonomously and collaboratively, with flexible/remote location and hours. The role offers great benefits, fund upside, unlimited vacation, and opportunities to bond with the team during offsite adventures.

Location: Suite 633, 39 Queens Quay East, Toronto, ON, M5E 0A5, Canada

Benefits

• Flexible/remote work options
• Unlimited vacation
• Fund upside
• Team offsite adventures
• Great benefits package