Executive Assistant

Job Description

Captures the responsibilities of the position including:

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Maintains all communications for the Executive and the department, including written correspondence and telephone contacts.
• Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence.
• Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports.
• Maintains department supplies and orders supplies.
• Aids the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting.
• Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed.
• Manages the department’s electronic filing system.
• Aids with managing project assignments for the department as needed.
• Aids with developing the annual operating budgets and supports the strategic planning process.
• Represents the department on cross-functional teams and task forces within the hospital and at community events.
• Performs other duties as assigned.

Knowledge, Skills, And Abilities

• Proficient with computer programs with word processing: PowerPoint, Excel and Word.
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors.
• Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multitask.
• Ability to deal with data that is of a sensitive and confidential nature.
• Ability to work independently or in a team environment.
• Good math skills with an ability to understand and work with spreadsheets.
• Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process.
• Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process.
• Visio [Preferred]
• All other Microsoft applications [Preferred]
• Great math skills [Preferred]
• Analytical and critical-thinking skills [Preferred]
• Executive clerical support training [Preferred]

Education

• High School Grad or Equiv [Required]
• Associate [Preferred]
• Bachelor's [Preferred]
• Field Of Study in Business or related field

Work Experience

• 2+ prior experience working in assigned department or a medical/hospital related environment [Preferred]
• 5+ years of secretarial/administrative experience [Required]
• Prior administrative support for an executive/C-Suite level [Preferred]

Additional Information

N/A

Physical Requirements

View Physical Requirements

Pay Range

$45,196.93 - $84,071.39