Executive Administrative Assistant

About The Company Gridiron Air is a distinguished FAR Part 121 Supplemental Air Carrier and a premier charter airline renowned for delivering tailored flight solutions worldwide. Operating a fleet of Boeing 777-200ER aircraft, the company is dedicated to setting new standards in safety, hospitality, and operational excellence. With a global reach, Gridiron Air's flight and cabin crews operate 365 days a year, supported by a dedicated team of professionals in its corporate office, Operations Control Center, and a world-class Maintenance Operation located at AFW, Perot Field Fort Worth Alliance Airport in Fort Worth, Texas. The organization values flexibility, requiring employees to adapt to varying schedules, including evenings and weekends, to meet business demands. Gridiron Air upholds a culture of integrity, diversity, and inclusion, emphasizing high standards of safety, security, quality, and responsibility. The company encourages its employees to conduct business ethically and responsibly, fostering an environment where loyalty, professionalism, and core values are paramount. About The Role The Executive Administrative Assistant at Gridiron Air plays a vital role in supporting the executive leadership team by providing comprehensive administrative assistance. This position involves managing complex calendars, coordinating meetings, preparing high-quality communications, and organizing events that facilitate smooth operational workflows. The role requires proactive engagement with internal and external stakeholders, ensuring effective communication and timely follow-up. The Executive Administrative Assistant will also oversee front office tasks, handle logistical arrangements for meetings and events, and contribute to maintaining a proactive safety culture by understanding and supporting Gridiron Air's Safety Management System (SMS). Adaptability, discretion, and a solutions-oriented mindset are essential, as the role may involve additional responsibilities aligned with shifting business priorities. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to work independently in a fast-paced environment, whether remote or hybrid. Qualifications 7+ years of experience as an Executive Assistant, with experience mentoring or leading other assistants preferredAdvanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), Teams, Zoom, and adaptability to new tools and systemsHigh School Diploma required; Associate’s or Bachelor’s Degree preferredProven experience managing complex calendars and coordinating travel for executive-level stakeholders across multiple time zonesStrong written and verbal communication skills with a professional and confident presenceExceptional organizational and detail-oriented skills with strong project management capabilitiesOffice management skills are a plusHigh emotional intelligence and discretion in handling sensitive informationProactive, self-motivated, and solutions-oriented mindsetAbility to work independently in a fast-paced, remote, or hybrid environmentCollaborative team player with empathy, resilience, and a positive attitude Responsibilities Serve as the primary point of contact for the executive and manage communications with internal and external stakeholdersHandle front office duties, including managing supplies, tracking expenses, and administrative supportManage complex calendars, coordinate meeting logistics, and ensure seamless scheduling across multiple stakeholders and time zonesOrganize and facilitate virtual and in-person meetings, including booking rooms, setting up AV equipment, arranging catering, and other logistical needsDraft, edit, and prepare high-quality executive communications, meeting agendas, presentations, summaries, and reportsCapture key takeaways from senior meetings, ensuring follow-up and accountabilityPlan and execute events, leadership meetings, and client visits with attention to detail and professionalismSupport the understanding and implementation of Gridiron Air’s Safety Management System (SMS), identifying safety hazards and raising concerns proactivelyPerform additional duties as assigned, aligned with business needs and company priorities Benefits Competitive salary packageHealth, dental, and vision insurance plansPaid time off and holiday leaveRetirement savings plan with company contributionsOpportunities for professional development and growthSupportive and inclusive work environmentFlexible working arrangements to accommodate personal and professional needs Equal Opportunity Gridiron Air is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status in accordance with applicable laws.