Executive Administrative Assistant

About the role

Join the Commercial and Investment Bank team as an Executive Administrative Assistant, partnering with business leaders to deliver high-quality administrative support, drive efficiency, and help teams operate smoothly in a fast-paced environment. You will support one or more executives by managing demanding calendars, coordinating complex domestic and international travel, processing expenses, and helping leaders stay organized and focused.

Responsibilities

• Manage complex calendars for leaders in a fast-paced, dynamic environment, including prioritizing meetings, resolving conflicts, and handling last-minute changes.
• Coordinate domestic and international travel, including itineraries, logistics, and expense processing.
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as Teams, Concur, and other internal platforms.
• Support local event planning, client visits, employee engagement activities, recognition events, and meeting logistics.
• Provide onsite office support, including phone coverage, new hire integration assistance, facilities coordination, supply ordering, floor access, client/guest greeting and escorting, food orders, and conference room setup/takedown.
• Provide general team support, including timekeeping, training tracking, ad hoc projects, and tactical support for the location.
• Maintain confidential information, support internal controls, and comply with firm policies and procedures.

Requirements

• 3+ years of administrative support experience in a fast-paced environment.
• Strong organizational skills with the ability to work independently in a demanding, changing, and fast-paced environment.
• Proven ability to manage complex calendars, travel planning, expenses, and administrative priorities.
• Self-motivated, collaborative, team-oriented, and able to exercise discretion with confidential information.
• Excellent interpersonal and communication skills; confident, organized, clear, and service-oriented.
• Sound judgment, decision-making, and problem-solving skills.
• Proficiency in Microsoft Office and firm tools such as Teams, Concur, PitchPro, and other internal platforms.
• Ability to adapt quickly to process changes and learn new technologies.
• Willingness to provide onsite support, including greeting clients, distributing packages, restocking pantry items, and supporting local floor duties as needed.
• Commitment to customer service and effective collaboration with colleagues and team members.

Preferred Qualifications

• Experience in a client-facing sales or financial services environment.

Schedule

This role requires onsite presence five days per week, Monday through Friday, and does not support hybrid work arrangements.

Benefits

• Comprehensive health care coverage.
• On-site health and wellness centers.
• Retirement savings plan.
• Backup childcare.
• Tuition reimbursement.
• Mental health support.
• Financial coaching.

Additional details about total compensation and benefits will be provided during the hiring process.

About the team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services, and payments. Corporations, governments, and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk, and extends liquidity in markets around the world.