Executive Administrative Assistant

About the role

The Executive Assistant will support the Head of Corporate Vendor Management at Charles Schwab, handling various administrative tasks and projects.

Responsibilities

• Complex calendar time management to balance business needs for senior leaders.
• Optimization of regular and ad hoc meetings including conference room and logistical arrangements.
• Collaboration on setting dates for critical gatherings and Leadership Meetings.
• Preparation of materials using tools like AI-Copilot, Excel, Word, and PowerPoint to develop engaging documents.
• Development of routine and specialized management reports.
• Problem-solving and proposing alternative plans for potential challenges.
• Ongoing oversight, management, and delivery of programs.
• Travel management including reservations, invoice processing, and expense reporting.

Requirements

• Experienced Executive Assistant with high-level performance supporting Senior Executives.
• Technically savvy, proficient in Microsoft Applications, and able to learn new technologies quickly.
• Proven project management skills and attention to detail, delivering accurate and high-quality work.
• Bias for action, highly organized, and capable of executing multiple projects simultaneously.
• Process-oriented, thinking systemically, anticipating challenges or needs.
• Great interpersonal and communication skills, both written and verbal, with a positive working relationship.
• Flexible, adaptable, and resilient, able to handle ambiguity and conflicting priorities.
• Unimpeachable integrity, trusted by others, and able to manage sensitive information.
• Ability to develop effective solutions from a holistic, abstract, or theoretical perspective.

Qualifications

• Experience supporting Senior Executives.
• Proficiency in Microsoft Applications.
• Project management skills and attention to detail.
• Systematic thinking and challenge anticipation.
• Interpersonal and communication skills.
• Flexibility, adaptability, and resilience.
• Integrity and trustworthiness.
• Ability to solve problems from a broad perspective.

Benefits

At Schwab, you're eligible for a competitive benefits package including:

• 401(k) with company match and Employee stock purchase plan.
• Paid time off for vacation, volunteering, and 28-day sabbatical after every 5 years of service.
• Paid parental leave and family building benefits.
• Tuition reimbursement.
• Health, dental, and vision insurance.

Pay

Salary range applies.

Schedule

Hybrid Work and Flexibility approach balancing workplace flexibility, client service, and regular in-person meetings.