Executive Administrative Assistant

Contract to Hire position based in Burlington, NC.

About the role

Providing administrative support to the Executive team, Management, and HR including managing schedules, handling correspondence, organizing meetings, and performing general secretarial and clerical duties such as typing, copying, and filing.

Responsibilities

• Order, set up, and break down catering events, including picking up and delivering food.
• Answer, screen, and route incoming calls and messages.
• Backup for distributing mail and processing overnight packages.
• Work with uniform vendor to address uniform issues and verify receipts.
• Stock and maintain the breakroom.
• Support management with organizing events, including set up, breakdown, and ordering.
• Maintain supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.
• Handle basic HR-related inquiries and requests.
• Assist with HR projects, training and development programs, recruitment, activity committees, and maintaining paper employee records.
• Plan and execute monthly service award celebrations, including set up, breakdown, ordering, and picking up food items.
• Gather, review, and maintain reports, forms, records, and supporting documentation.
• Assist with travel arrangements through Honda’s travel system and coordinate international travel with the agency.
• Maintain electronic and hard copy filing systems and retrieve documents as needed.
• Track all training, suggest improvements to the training program, and set up training programs at manufacturing locations.
• Learn and operate the system used to track employee training.
• Maintain confidentiality of client, staff, and agency information.

Skills

• Administrative support
• Clerical duties (typing, copying, filing)
• Event planning and coordination
• Inventory management
• HR administrative support
• Travel arrangement coordination
• Training program administration
• Maintaining confidentiality

Pay

$20.00 - $24.00 per hour.

Benefits

• Medical, dental, and vision insurance
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)

Schedule

Fully onsite position in Burlington, NC.