Events and Marketing Coordinator Part Time Temp / Intern

Job Summary

This 90 day position is hybrid, Monday - Thursday in the office and Friday remote. As a vital asset to the events team, your contribution to the organization will be to ensure events, and the processes around them, run smoothly and seamlessly. You will exemplify superior organization, customer service and time management skills.

Responsibilities

• Cook up and execute a marketing plan for each event that includes social media, e-marketing, print and web.
• Work with both the Event Director and BDD to keep the marketing plan on track.
• Identify and build relationships with community partners for event exposure and marketing.
• Create & update event registration pages using the company system.
• Work directly with the Event Director on this.
• Ensure that all new sponsorships and event speakers are updated in real time.
• Oversee program logistics: Sponsors, speakers, and honorees.
• Aid in regular communication with honorees.
• Aid in coordinating speaker logistics – when needed.
• Complete event sponsorship schedule for all sponsors.
• Coordinate registering honorees, speakers, and sponsors for programs in a timely and accurate manner.
• Manage event collateral design with the Business Design Desk to ensure cohesive branding and onsite asset creation.
• Event Execution: Brainstorm with Events Director on overall event execution for each event.
• Manage day-of event registration.
• Aid in all aspects of event prep – name badges, event signage, on-site publications, event décor, sponsor material, framed material, awards, step and repeat etc.
• Aid in event load in, set-up, and load out.
• Participate in the long-term planning of events with Events Director.
• Aid in the strategic planning of Buffalo Business First's Events, including new events and improving existing events.
• Aid in the overall design and theme implementation of events.
• Office work: Maintain shared filing of all event trackers, communications, and planning documents with Events Director.
• Produce individual event recaps to clients Gold and above level.
• Produce general recap of event for other sponsor levels.
• Afford administrative assistance.
• Afford to assist in proofing of event materials.
• Afford to assist the Events Director as instructed with planning and logistics as necessary.
• Update sponsor, honoree, and speaker's trackers regularly.
• Afford to assist in collection of materials for programs.
• Communication and Teamwork: Keep Events Director aware of workflow and status of scheduled work.
• Work collaboratively and cooperatively with members of all other departments.
• Share organizational tools and plans for keeping on schedule.
• Professional Development: The Events and Marketing Coordinator should participate in all training offered by ACBJ and Buffalo Business First when applicable.
• Other: The Events and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director.

Requirements

Candidates must have published clippings, demonstrate a proficiency for news writing, express and demonstrate interest in business journalism as a potential career choice, be proficient using MS Office products (ie; Word, Excel, Outlook, etc.), and be proficient using communication platforms (ie; Teams, Webex, Zoom, etc.).

Qualifications

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge. Here are just a few of our programs:

• Paid Parental Leave
• 401K Plan with Employer Match
• Flexible Spending Accounts
• Employee Assistance Program
• Multiple Employee Dependent Scholarship Programs
• Commuter Flexible Spending
• Lifestyle Programs (Including incentives for healthy habits)
• Medical Infertility Services
• Corporate discount programs
• Employee Recognition/Service Awards
• And so much more!

(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)

Benefits

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge. Here are just a few of our programs:

• Paid Parental Leave
• 401K Plan with Employer Match
• Flexible Spending Accounts
• Employee Assistance Program
• Multiple Employee Dependent Scholarship Programs
• Commuter Flexible Spending
• Lifestyle Programs (Including incentives for healthy habits)
• Medical Infertility Services
• Corporate discount programs
• Employee Recognition/Service Awards
• And so much more!

(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)

Pay

$22/hour

Schedule

Hybrid, Monday - Thursday in the office and Friday remote