Event Manager

About the role

The organization is building the first new healthcare clearinghouse in decades. In the healthcare sector, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires that all insurance payers exchange transactions such as claims, eligibility checks, prior authorizations, and remittances using a standardized EDI format called X12 HIPAA. Clearinghouses process the majority of these transactions, offering consolidated connectivity to carriers and providers. Until now, the space was occupied entirely by a small group of legacy players, built on outdated, often pre-internet technology. This organization is the world's only programmable healthcare clearinghouse. By offering modern API interfaces alongside traditional real-time and batch EDI processes, it enables both healthcare technology businesses and established players to exchange mission-critical transactions. The clearinghouse product and customer-first approach have set it apart. The organization has been recognized as one of the fastest-growing SaaS vendors.

Responsibilities

• Own the events calendar. Research upcoming healthcare conferences and meetups. Then recommend events to attend or sponsor.
• Negotiate and book sponsorships and booths. Work with event vendors to manage contracts, invoices, exhibitor dashboards, and booth placements.
• Manage logistics. Work with the sales team to handle registration, travel and lodging, booth build-out and shipping, business cards, swag, and on-site setup.
• Coordinate booth staffing with sales leadership. Register attendees, secure extra passes, and make sure every event is covered.
• Plan hosted events. Brainstorm and execute organization-owned events, like webinars, dinners, happy hours, and partner gatherings.
• Schedule and coordinate podcast recordings. Set up recording sessions between the CEO and other healthcare leaders.
• Pitch in where needed. Take on other tasks that support the sales and marketing teams.
• Measure ROI. Develop and run a rubric that measures revenue generated by events and double down on what works.

Requirements

• Experience running B2B events. 3+ years owning field marketing, including trade shows and hosted events, ideally in SaaS or healthcare.
• Exceptional at staying on top of many open threads simultaneously. Hyper-responsive, organized, and thorough. Almost never drops balls.
• Does what it takes to get the job done. Resourceful, self-motivating, self-disciplined, and does not wait to be told what to do. Puts in the hours.
• Data-first thinker. Loves analyzing event performance and uncovering trends. Thinks in terms of pipeline and revenue, not just badge scans.
• Moves fast. The organization moves fast. This requires an ability to match the pace and not get lost by responding with urgency (both externally to customers and internally to stakeholders), communicating what is being worked on, and proactively asking for help or feedback when needed.