Event Manager

Event Manager

Essential Functions

• Work with the sites department on review of venue contracts and required needs.
• Communication with the registration team on reports and database requirements.
• Timeline development and management.
• Facilitate agenda development via call for presentations, keynote speaker procurement, and speaker communications.
• Work with Exhibit/Sponsor Coordinator or Manager to facilitate exhibitor prospectus and communications.
• Budget development, implementation, on-going reporting, and wrap-up reporting with support from the accounting department.
• Work with Marketing department on collateral communications and development – theme, concept, design, and implementation.
• Review client web-site – management of information and functionality, sometimes responsible for development.
• Exhibit Hall/Demo Area management.
• Supplier management – Audio visual, signage, and transportation.
• Hotel management – Communications, F&B, function space usage, housing, billing, and final group resume.
• Special event review, selection, and management.
• Shipping coordination.
• Survey and attendee feedback management and reporting.
• On-site venue management – Lead team and support department to maintain attendee packets and gifts disbursement, agenda and schedule revisions, staff management, venue management, exhibit hall management, registration management, F&B management, and attendee management.
• Maintain all historical data for any projects which they are leading.
• Attendee feedback and survey results.
• Recommendations for improving future conferences/events.

Minimum and Preferred Qualifications

• Bachelor’s degree or equivalent experience.
• 4 years of meeting management or hospitality management experience.
• Expertise with Cvent, Stova (Aventri), or similar registration buildout platforms.
• Experience with Smartsheet.
• Strong organizational skills and ability to multitask and prioritize.
• Positive attitude and ability to be self-motivated.
• Strong written and verbal communication and interpersonal skills.
• Strong leadership skills.
• Strategic decision-making ability.
• Adaptability and flexibility.
• Strong project and team management skills.
• Experience in Microsoft Office applications including Word, Excel, and PowerPoint.

About Etherio

At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together.

Benefits include: Medical, dental, vision, and more. 401(k) with matching. Generous paid time off. Flexible and hybrid work schedules.

Workplace Location Requirements

We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.

Travel Requirements

Ability to travel at least 30%.

Scheduling Requirements

Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

Essential Physical Functions and Work Environment

Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).

Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.

Frequently moves inside the office to access filing cabinets, office machinery, etc.

Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).

Occasionally required to position self in a stooping, kneeling, or crouching manner.

Frequently communicates with others and must be able to exchange accurate information in these situations.

Frequently uses computers and other electronic equipment.

Equal Opportunity Employer

Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

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