Event and Project Coordinator

Trade shows and events

• Care for event strategy, timelines, requirements, registrations, sponsorship materials, booth logistics, vendor needs, hotel accommodations, meeting spaces, catering, equipment rentals, and shipments.
• Maintain the company-wide events calendar and help ensure deliverables are completed on time and on target.
• Support national trade shows and key events, including serving as a first-in, last-out team member when needed.
• Track event costs, budgets, attendee lists, booth schedules, lead capture, post-event communications, and event-related metrics to help measure ROI.
• Research sponsorship, networking, restaurant, entertainment, and engagement opportunities in event cities.
• Manage trade show inventory, booth materials, equipment updates, and coordination with Operations and Event Logistics teams.
• Ensure health and safety standards are followed during events and recommend improvements based on current trends in trade show and event marketing.

Marketing project coordination

• Manage schedules for marketing-led projects and track timelines for on-time, on-target deliverables.
• Serve as a local point person for Monday.com as a project management tool.

CRM data governance

• Ensure event leads are entered into the CRM accurately and assigned to the appropriate lead owners.
• Review leads for accuracy and completeness, create and update dashboards and reports, and maintain activity logs for customer-facing teams.
• Identify and merge duplicate entries, correct formatting errors, remove outdated or low-quality data, and help maintain database integrity.
• Develop materials that help users understand and use CRM systems effectively.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of experience coordinating teams, clients, events, projects, or related work preferred.
• Proven success working with multiple levels of management in a corporate setting.
• Professional certification such as PMP is preferred but not required.