Estimating Coordinator

Responsibilities

• Bid Preparation & Submission
• Collect, review, and distribute bid documents, including plans, specifications, Q&A, and addenda.
• Absorb and prepare bid proposals, ensuring completeness and accuracy.
• Aid in obtaining signatures and approvals for bid documentation.
• Scan in quotes and/or make a bid book and maintain organized files.
• Document Control
• Organize, format, and maintain all bid documentation, including subcontractor quotes, certifications, safety records, bonding information, and past project references.
• Maintain up-to-date records of bid opportunities, submission status, and project awards.
• Aid in printing, binding, and delivering hard copy bids or online bids when required.
• Organize bid folders and assist with post-bid follow-up documentation.
• Subcontractor & Vendor Coordination
• Distribute bid invitations and project documents to subcontractors and suppliers.
• Internal Communication
• Cook up inputs for each bid with the estimating team, project managers, safety, and legal departments.
• Schedule internal bid reviews, walk-throughs, and submission approvals.
• Communicate deadlines and deliverables clearly across teams.
• Bid Opportunity Monitoring
• Track and monitor opportunities on procurement portals such as DOT, municipal bidding platforms, and private client portals.
• Log upcoming bids, deadlines, and potential projects for the estimating calendar.
• Aid in entering pursuits into our CRM platform.
• DBE/GFE Compliance & Outreach
• Manage Good Faith Effort requirements which involve documentation, advertising, and outreach.
• Research and comprehend each pursuit and Agency's GFE/DBE/SBE requirements for the projects we pursue.
• Complete all Good Faith Efforts for all pursuits in a timely and organized manner.
• Manage the estimating team to ensure that GFE/DBE/SBE requirements are considered and complied with during the bidding and close-out process.
• Attend Pre-bid and Outreach meetings as required.
• Attend GFE/DBE/SBE Seminars and trainings.
• Manage the DBE/SBE subcontractor/supplier database (SmartBidNet/Building Connected).
• Aid with DBE compliance with ongoing projects as needed.

Qualifications

• Minimum Requirements: Bachelor’s Degree or demonstrated equivalency of experience and/or education.
• Previous experience in construction administration, coordination, or similar experience.
• Preferred Qualifications: Proficiency in estimating software (e.g., Smartbid, Building Connected, Bluebeam, Cosential or similar).
• Strong organizational and multitasking skills.
• Excellent communication and ability to pivot quickly.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Additional Information: Qualified applicants who are offered a position must pass a pre-employment substance abuse test. This position does not include sponsorship for United States work authorization. The salary range for this position is between $60,000 - $95,000 per year depending on experience and/or education. Shimmick's comprehensive benefits plan includes medical, dental and vision coverage; as well as options to participate in an FSA or HSA. The Company also provides employer paid STD, LTD, basic life and AD&D, and an Employee Assistance Program. Additional voluntary benefit offerings include pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection. These benefits are available to all employees working more than 20 hours per week. Employees working less than 20 hours per week are eligible for medical, dental and vision coverage as well as EAP services.