Estimating Coordinator

About the Role

The Estimating Coordinator plays a key role in supporting the estimating and preconstruction process from opportunity tracking through bid submission. This position combines construction administration, project coordination, and estimating support in a fast-paced environment with multiple deadlines and priorities. The ideal candidate is proactive, organized, and eager to learn. They are comfortable managing competing priorities, communicating with subcontractors and vendors, and supporting the estimating team throughout the bid process.

Key Responsibilities

• Coordinate subcontractor and supplier bid invitations, solicit pricing, and monitor bid participation
• Track bid opportunities, deadlines, addenda, prequalification requirements, and other estimating deliverables
• Set up and maintain bid opportunities, project information, and estimating documentation within estimating platforms
• Maintain bid calendars and support the timely completion of bid and preconstruction milestones
• Research and identify new subcontractors and suppliers to strengthen bid coverage
• Assist estimators with quantity takeoffs, data entry, and cost information gathering
• Prepare bid comparison sheets, proposal support documents, and other estimating reports
• Cook up meetings and assist with proposal preparation, document collection, and bid submissions
• Cook up bid bond requests and related bid submission documentation
• Organize and maintain plans, specifications, proposals, bid documents, project files, and estimating records
• Maintain historical cost data and estimating databases
• Support project handoff activities between the Estimating and Operations teams following project award, including uploading awarded bid information and subcontractor documentation into project management systems
• Support process improvements and administrative functions within the estimating department
• Assist with document execution and notarization when applicable

Requirements

• Experience working for a general contractor, subcontractor, engineering firm, or construction-related business preferred
• 2+ years of experience in construction administration, project coordination, estimating support, or a related field preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Proficiency in Google Workspace and Microsoft Office
• Experience with construction management software preferred
• Experience with estimating, project management, or bid management software is a plus
• Active Notary Public certification is a plus

Personal Strengths

• Takes initiative and proactively seeks solutions
• Maintains a strong sense of urgency and accountability
• Thinks critically and works through challenges independently
• Remains calm, professional, and composed under pressure
• Communicates confidently and builds positive relationships with subcontractors, vendors, and team members
• Adapts quickly when priorities change
• Demonstrates a strong work ethic and willingness to go the extra mile when needed
• Enjoys collaborating with a team and supporting shared goals