Equity Administrator

About the role

The Equity Administrator will oversee the day-to-day management of Instructure’s equity programs, including administering grants, managing the grant and approval process, and providing support for equity-related questions.

Responsibilities

• Administer equity programs and grants
• Manage the equity grant and approval process from start to finish
• Prepare grant recommendations, route awards for approval, and process new grants, vesting, exercises, releases, and terminations
• Oversee daily equity operations
• Maintain accurate participant, grant, and vesting records for all award types in the stock plan system
• Serve as the primary point of contact for equity questions from employees, executives, and internal partners
• Support participant communications and education
• Maintain equity program controls and documentation, ensuring awards are administered in line with plan documents and approvals
• Own and maintain the equity administration system (Shareworks), ensuring data integrity and configuring the platform for grants, vesting, and reporting
• Produce equity reports for stakeholders, including grant activity, vesting schedules, and participant-level detail
• Prepare data for audits, filings, and disclosures
• Support the monthly and quarterly stock-based compensation accounting process, including expense schedules, reconciliations, and workpapers, in partnership with accounting leadership

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related field
• 3-5 years of experience in an equity-related role
• Experience with equity administration systems (Shareworks preferred)
• Experience managing grant and approval workflows and processing equity transactions
• Excellent interpersonal and communication skills to support employees across the organization
• Ability to work independently and collaboratively in a dynamic environment
• Working understanding of stock-based compensation accounting concepts, with strong attention to detail and comfort reconciling data to supporting records

Qualifications

• Strong organizational and project management skills
• Experience with equity administration software (Shareworks preferred)
• Knowledge of SEC regulations and accounting standards related to equity compensation
• Ability to handle confidential information with discretion

Skills

• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Experience with financial modeling and analysis

Benefits

Instructure offers competitive compensation, a comprehensive benefits package, and a supportive, inclusive workplace culture. This includes:

• Competitive compensation and participation in the ownership program
• Flexible work culture and remote, hybrid, and in-office collaboration options
• Generous time off and wellness programs
• Limited liability for relocation expenses
• Professional development tools and tuition reimbursement
• Employee recognition program
• Equal opportunity employer

Pay

$90K - $120K

Schedule

Full-time, remote position