Environmental Coordinator

What this job involves: As an Environmental Coordinator at JLL, you will lead the coordination and management of environmental compliance processes across multiple projects. You will serve as the primary point of contact for environmental vendors, manage testing schedules and workflows, and oversee the organization and maintenance of all environmental documentation systems. Your role requires you to proactively manage processes, coordinate activities across internal teams and external partners, and ensure seamless execution of environmental testing and reporting requirements. You will be responsible for leading vendor relationships, streamlining data management processes, and supporting project managers by managing the administrative and coordination aspects of environmental compliance activities. Your day-to-day tasks will include: Support vendor relationships for environmental testing services, including negotiating timelines, coordinating multiple vendor activities, and ensuring service quality standardsOversee the complete environmental testing process from scheduling through final report delivery and filingManage and maintain comprehensive environmental databases and document management systems, ensuring data integrity and accessibilityDevelop and implement improved processes for document retention, data entry workflows, and vendor coordination to increase team efficiencyCoordinate communication and information flow between environmental specialists, project managers, clients, and vendors to ensure alignment and timely project executionMonitor and track environmental testing schedules across multiple projects, proactively identifying conflicts and managing prioritiesLead the preparation and organization of environmental documentation packages for client deliverables and regulatory complianceManage invoice processing, budget tracking, and vendor payment coordination for environmental servicesTrain and guide team members on documentation standards, database protocols, and environmental coordination procedures Desired experience and technical skills: Requirements: Associate's degree or equivalent combination of education and relevant work experience3-5 years of coordination or administrative experience with demonstrated progression of responsibilityProven experience managing vendor relationships and coordinating external service providersStrong organizational and project coordination skills with ability to manage multiple complex workflows simultaneouslyDemonstrated ability to lead processes and implement improvements in operational efficiencyAdvanced proficiency with Microsoft Office Suite, particularly Excel for data management and reportingExperience managing databases and document management systemsExcellent written and verbal communication skills with ability to coordinate across multiple stakeholder groupsStrong problem-solving skills and ability to work independently with minimal supervisionProfessional presence and demonstrated leadership in team environments Preferred: Experience in commercial real estate, environmental consulting, construction, or project management coordinationBackground in environmental compliance, testing coordination, or related regulatory processesExperience training or mentoring team members on processes and proceduresProficiency with project management software, CRM systems, and collaboration platforms (Teams, SharePoint, Salesforce)Knowledge of environmental testing methodologies and industry terminologyBachelor's degree in Business Administration, Environmental Studies, Project Management, or related fieldExperience developing standard operating procedures or process improvement initiativesPMP, CSM, or other project coordination certifications