Enrollment Coordinator

Camp St. Vincent Outreach, Recruitment, And Enrollment

• Conducts outreach to schools, shelters, transitional housing programs, and community service providers within the Baltimore City & County to promote Camp St. Vincent and recruit eligible youth.
• Build and maintain relationships with partner agencies to ensure a consistent referral pipeline.
• Ensure recruitment and retention of a minimum of 175 campers throughout the camp cycle from June through early August.
• Present information about Camp St. Vincent at meetings, resource fairs, and community events.
• Maintain active communication with case managers, school staff, parents, guardians, and service providers.
• Track camper referrals, applications, and enrollment status.
• Follow up with families and providers to ensure required forms and documentation are completed.
• Aid in camper screening, eligibility verification, and placement.
• Support planning and coordination of camper orientations and information sessions.
• Maintain waitlists and replacement lists to ensure camp enrollment remains full.
• Aid in coordinating transportation lists, attendance rosters, and camper assignments.
• Provide administrative support before, during, and after the camp season.
• Aid in resolving barriers that may prevent youth from attending camp.
• Support camper retention by maintaining regular contact with referring agencies during the camp cycle.
• Maintain accurate records related to camper recruitment, enrollment, and participation.
• Prepare reports related to recruitment numbers, enrollment status, and program participation.

Community Engagement and Program Coordination

• Represent St. Vincent de Paul of Baltimore in the community in a professional manner.
• Attend community meetings, school meetings, and provider meetings as assigned.
• Support outreach efforts to increase awareness of Camp St. Vincent.
• Aid in networking and partnership development with service providers.
• Coordinate program logistics during the camp season as needed.
• Communicate with staff, families, and providers to coordinate program needs.

Secondary Duties

• Uphold the vision, mission, and values of St. Vincent de Paul of Baltimore.
• Support a welcoming, respectful, and trauma-informed environment for youth and families.
• Attend staff meetings and required trainings.
• Participate in professional development activities.
• Enter data into tracking systems, spreadsheets, and databases.
• Aid in preparing program materials, packets, and forms.
• Aid in scheduling of meetings, orientations, and program activities.
• Aid in special projects and program coordination tasks.
• Provide general administrative support to program leadership as assigned.
• Perform other duties as assigned by supervisor.