Engineering Coordinator

Responsibilities

• Create POs and order materials for Engineering department
• Post schedules every two weeks for Engineers
• Call in Vendors for 3rd party work
• Work with DOE to maintain all life safety and health related documents
• Manage and keep Alice system up to date and current for Engineering dept
• Maintain records, files and ledger to provide ready access to purchasing information and status of same
• Track departmental expenses
• Process invoices for purchased items, contract labor and service calls
• Other administrative items determined by Director of Engineering
• Maintain a warm and friendly demeanor at all times
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests
• Must be able to multitask and prioritize departmental functions to meet deadlines
• Attend all hotel required meetings and trainings
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel
• Maintain high standards of personal appearance and grooming, which include wearing nametags
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions
• Demonstrate consistency and integrity at all times
• Demonstrate teamwork and develop strong team relations
• Willing to step outside normal responsibilities to assist others

Qualifications

• Some college, secretarial/business detree
• Basic accounting skills
• Familiarity with and knowledge of employment laws are helpful