E-Filing and Docketing Specialist

As a member of the Attorney Resource Center (ARC), with a focus on Docketing and Court Filing, the ARC Filing & Docketing Specialist provides critical date management and court/administrative agency filing support to attorneys firm-wide. The role works collaboratively in a team-oriented environment to deliver the highest level of service to internal and external clients.

Schedule

This position is expected to work 10:00 AM to 7:00 PM, Monday through Friday, local time.

Responsibilities

• Calendaring/Critical Data Management (Docketing)
  • Review documents, including correspondence, pleadings, discovery, filings, and deposition notices for relevant deadlines.
  • Research inquiries from legal and administrative staff regarding deadlines.
  • Docket client-specific actions with accuracy in accordance with case team preferences, including daily data entry into the calendaring database according to firm-wide and department standards.
  • Independently perform comprehensive docket review of electronic filing receipts from all platforms, update systems, save to designated locations in the firm’s document management system, and distribute to case team members.
  • Prioritize and process requests from attorneys, paralegals, and/or Client Service Specialists to docket litigation deadlines in active litigation.
  • Oversee the setup and maintenance of case files.
  • Adhere to all firm policies, procedures, standards, and guidelines; maintain confidentiality.
• Court Filing/Electronic Filing
  • Perform all federal, state, appellate, and administrative electronic filings.
  • Research and respond to inquiries regarding court and/or administrative rules, electronic filing procedures, and related processes.
  • Review documents before service and filing to confirm format, filing fees, required number of copies, and other logistics.
  • Prioritize and process electronic/filing requests from case team members, including attorneys, paralegals, and/or Client Service Specialists.
  • Scan, save, and/or copy court documents as required.
  • Coordinate with outside service-of-process vendors nationwide, including follow-up through receipt and processing of completed proof of service.
  • Retrieve documents from courts’ websites and interface with outside vendors to obtain documents from all courts (state and federal).
• Perform other related duties as assigned.

Requirements

• Associate’s Degree preferred; Bachelor’s Degree a plus. Applicable work experience may be considered in lieu of a degree.
• Minimum of five (5) years’ related experience at a law firm, legal, or corporate department preferred.
• Previous experience working as a paralegal, including extensive experience with state and federal court filings, drafting pleadings and discovery, and document review.

Skills

• Exceptional technical skills and advanced-level working knowledge of the MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Working knowledge of Federal and State court rules and electronic filing processes and procedures (e.g., Pacer, File and Serve), related agency filings, and docketing.
• Proven proficiency using legal terminology and experience working in related practice area(s).
• High degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven, and detail-oriented work environment.
• Ability to effectively gather and summarize information to complete tasks.
• Ability to adapt to differing substantive and individual styles and administrative tasks applicable to a variety of practice areas.
• High level of proficiency using office equipment, including personal computers, copiers, telephones, and transcription equipment.
• Keyboarding skills of 60 wpm or higher.
• Excellent verbal and written communication skills.
• High level of interpersonal skills to handle sensitive and confidential situations with professionalism, poise, tact, and diplomacy.
• Ability to maintain confidentiality and provide outstanding customer service to internal and external clients/contacts.

Work Environment & Physical Demands

This job operates in a clerical, office setting and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

• Sedentary work: Exertion of physical strength to lift, carry, push, or otherwise move objects up to 10 pounds.
• Work involves sitting most of the time; walking and standing are often necessary.

Pay

The salary range reflects factors including experience, education, licensure and/or certifications, geographic location, market demands, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range. Ranges for this position are:

• Denver, Seattle, and Washington, D.C.: $75,000 - $90,000
• Chicago and Minneapolis: $65,000 - $75,000

View Fox Rothschild’s compensation and benefits.