Document Controller

About the role

We are seeking an experienced Document Controller to support a large, complex infrastructure design program in Austin, TX. This role is critical to maintaining the integrity, accessibility, and governance of project information across a multi-disciplinary team and multiple stakeholders.

Responsibilities

• Maintain the project’s document control system, procedures, and workflows
• Manage the receipt, logging, distribution, and tracking of all incoming and outgoing project documentation
• Ensure documents are properly classified, version-controlled, and stored in accordance with project and client requirements
• Administer and maintain document management platforms, including Procore and SharePoint
• Cook up and maintain document management platforms, including Procore and SharePoint
• Cook up and maintain document management platforms, including Procore and SharePoint
• Coordinate with engineering disciplines, project management, and external stakeholders to ensure timely document flow and approvals
• Monitor and report on document status, including review cycles, approvals, and overdue items
• Support configuration and enforcement of naming conventions, metadata standards, and filing structures
• Maintain transmittal logs, document registers, and audit trails
• Aid in onboarding team members on document control procedures and systems
• Support audits and quality assurance processes related to document management

Requirements

• 10+ years of document control experience on large infrastructure, transportation, or engineering projects
• Demonstrated experience using Procore and SharePoint as document management systems
• Strong understanding of document control principles, including versioning, workflows, and records management
• Experience supporting multi-disciplinary design teams (civil, structural, systems, etc.)
• High level of organization, accuracy, and attention to detail
• Strong communication skills with the ability to coordinate across diverse teams
• Experience with design-build or progressive design-build projects
• Familiarity with ISO standards or formal quality management systems
• Ability to develop and improve document control processes and workflows
• Positive attitude, good energy, and proven passion

Qualifications

• Bachelor’s degree required

Skills

• Document control processes
• Procore and SharePoint
• Versioning, workflows, and records management
• Multi-disciplinary design teams
• ISO standards or formal quality management systems
• Developing and improving document control processes and workflows

Benefits

• Medical, dental, and vision plans
• Wellness program
• Health savings account
• Flexible spending account
• 401(k) plan
• Employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave