Division Coordinator

Overview & Position Summary

This role provides essential administrative and operational support that enables division leaders and teams to execute key priorities effectively. It serves as a central resource for coordinating processes, managing information flow, and maintaining organized systems across the division.

Primary Responsibilities

• Cook up division schedules, meetings, and communications to support smooth daily operations.
• Maintain organized tracking systems, documents, and records to ensure accurate and accessible information for team members.
• Support division leaders with logistical and operational tasks that contribute to achieving departmental goals.
• Facilitate the processing and routing of division documentation, correspondence, and operational requests.
• Monitor and follow up on routine action items to maintain progress and ensure timely completion.
• Aid in the preparation of reports, summaries, and materials that support business operations and team initiatives.
• Coordinate basic office functions and resources to support a productive and efficient working environment.

Education & Experience

• Required: High school diploma or equivalent. 1-3 years of relevant administrative or operational support experience.
• PREFERRED: Associate’s degree or equivalent. 3-5 years of relevant experience.

Skills & Competencies

• Strong organizational and time-management capabilities.
• Ability to prioritize tasks and manage competing deadlines.
• Effective written and verbal communication skills.
• Proficiency with office productivity software and digital collaboration tools.
• Strong attention to detail and accuracy in work output.
• Ability to interpret and apply standard procedures.
• Customer service orientation and professional interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Problem-solving skills for routine issues requiring interpretation of established processes.
• Collaborative mindset with the ability to support team operations.

Working Conditions

• Work is primarily performed in a general office environment with standard business equipment and technology.
• Occasional visits to field or construction sites may occur to support division needs.
• Minimal travel may be required for meetings, training, or company events.

Physical Requirements

• Ability to sit for extended periods while working at a computer or desk.
• Ability to stand, walk, or move about the office to support administrative tasks.
• Ability to lift or carry files, office supplies, or equipment up to 20 pounds.
• Visual acuity to review documents, spreadsheets, and digital content.
• Ability to operate office equipment such as computers, printers, and telephones.

Comprehensive Benefits Package

• Competitive Compensation
• Health & Wellness
• Financial Future
• Time Off
• Insurance & Protection

Exclusive Perks & Discounts

• Homeownership & Financing
• Pet Insurance