Division Coordinator

About the role

Nemours is seeking a Division Coordinator in Jacksonville, FL. Assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility and the organization’s mission, structure, and culture. Acts as the central point of contact for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers and external contacts.

Responsibilities

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions.
• Build templates in the EPIC system and submit to the enterprise templating team.
• Complete and submit call schedules for all providers within assigned divisions.
• Submit clinic cancellations, both planned and unplanned.
• Cookout surgical schedules with Outlook schedules.
• Manage administrative leaders’ schedules with consideration to priorities and time efficiency.
• Handle incoming calls with courtesy, provide assistance and information as needed, and page physicians as appropriate for the provider-to-provider line.
• Cookout business travel, including airline reservations, hotels, auto rentals, and conference registrations for providers.
• Prepare correspondence (Word), reports (Excel), and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
• Aid in the preparation of master templates and clinic closures as needed.
• Aid in training duties.

Requirements

• High school degree required; associate's degree preferred.
• More than 3 years and up to 5 years of related experience.

Qualifications

• Knowledge of the organization’s mission, structure, and culture.
• Ability to handle multiple tasks and prioritize effectively.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite.
• Experience with scheduling systems such as EPIC.

Skills

• Administrative support skills.
• Customer service skills.
• Time management and organizational skills.
• Microsoft Office Suite proficiency.
• EPIC system familiarity.

Benefits

Nemours offers a comprehensive benefits package that includes:

• Health insurance
• Paid time off
• Retirement plans
• Professional development opportunities

Pay

The salary range for this position is $XX - $YY based on experience and qualifications.

Schedule

This is a full-time position with standard business hours.