District Administrative Support

About the role

This job has preference to qualified local job seekers within 60 miles of Axis Williston, ND facility.

Responsibilities

• Confirms time worked data is correctly entered into the UKG WFM system including rig hours and non-billable time for payroll.
• Inputs field tickets and time and attendance for all field and shop employees as needed.
• Maintains service tickets, operational support records and create material requisitions for various services and products and directed.
• Performs clerical and administrative support tasks.
• Effectively communicates by phone and email to internal and external customers.
• Supports work procedures to improve efficiency and effectiveness of assigned operations with Human Resources, Operations and other departments as required.
• Affords human resources with new hire procedures, including employee orientation, administering employee documents, and ensuring all necessary paperwork is properly completed and submitted appropriately to the corporate HR department.
• Supports recruitment efforts and interview assistance for operations by verifying work-history, references, and communication with candidates.
• Fosters positive employee relations and be on point when employee issues surface, bringing immediate attention Human Resources when employee needs arise.
• Prepare reports, presentations or correspondence as directed.
• Ensures compliance with established corporate standards.

Requirements

• Minimum High School Degree or equivalent; higher level education or administrative certifications a plus.
• Advanced computer skills including proficient knowledge of Microsoft Office suite and database management systems (e.g., Kronos, iScout, ISNetworld).
• Minimum three (3) years demonstrated experience of multi-tasking office administrative responsibilities, including data collection, analysis, ability to evaluate company documents and materials of various sources and able to organize and communicate to appropriate personnel.
• Professional integrity, sense of responsibility and accountability and confidentiality.
• Highly organized and efficient worker; skilled at multi-tasking.
• Strong communication skills, verbal and written and attentive listener – English; bilingual Spanish preferred.
• Willing to take initiative and work independently when needed.
• Strong organizational, problem-solving, and analytical thinking skills.
• Ability to manage priorities, multiple projects, workflow and meet deadlines.
• Commitment to customer service and ability to work in a fast-paced, team-oriented environment.
• Ability to clear eligibility on Axis pre-employment requirements.

Qualifications

• Receipt of proof of eligibility to work in the United States, as required by law.