Administrative Support
About the role
The Description A Construction Company in Des Plaines is seeking an Administrative Assistant to support daily office operations and assist project teams, leadership, and field personnel.
Responsibilities
- Provide administrative support to project managers, estimators, superintendents, and company leadership.
- Answer phones, greet visitors, and manage incoming correspondence.
- Prepare, maintain, and organize project files, contracts, permits, submittals, and other construction documentation.
- Aid in bid packages, project closeout documents, and compliance paperwork.
- Cook up meetings, travel arrangements, and company events.
- Track purchase orders, invoices, subcontractor documentation, and certificates of insurance.
- Maintain office supplies and coordinate vendor relationships.
- Support onboarding paperwork for new hires and subcontractors.
- Take meeting notes and distribute action items.
- Aid in scheduling and calendar management.
Qualifications
- 3–7+ years of administrative, office support, executive assistant, or project coordination experience.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to prioritize competing deadlines with minimal supervision.
- High attention to detail and accuracy.
- Professional demeanor and customer-service mindset.
Preferred Experience
- Experience within construction, engineering, architecture, manufacturing, or contractor environments.
- Familiarity with construction documentation, purchase orders, subcontractor agreements, RFIs, change orders, or project schedules.
- Experience supporting multiple managers or departments simultaneously.
- Associate's or Bachelor's Degree Preferred But Not Required.
- Experience with ERP, accounting, or project management software (Viewpoint, Procore, Sage, CMiC, etc.).
Job Type & Location
This is a Contract to Hire position based out of DES PLAINES, IL.
Pay And Benefits
The pay range for this position is $30.00 - $30.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.