Development Operations Coordinator

The Vilna Shul: Boston's Center for Jewish Culture is seeking a Development Operations Coordinator to support our vital fundraising efforts during a transformative capital campaign. Reporting to the Senior Director of Development, this position is pivotal to our success.

About the role

This role is crucial for maintaining the smooth operation of our fundraising activities. Key responsibilities include:

• Maintain and ensure integrity of our donor database, including accurate tracking of gifts, interactions, and engagement.
• Support capital campaign operations, including pledge tracking and campaign reporting.
• Generate and maintain reports and dashboards to inform fundraising strategy and track progress to goals.
• Conduct prospect research and compile findings into donor profiles for senior staff.
• Maintain a comprehensive calendar of grant deadlines and reporting requirements. Coordinate workflows and materials for grant submissions and reporting.
• Contribute to drafting and editing grant applications as part of a collaborative team effort.
• Support donor engagement cycles by tracking outreach, preparing materials for cultivation and solicitation, and ensuring timely stewardship follow-through.
• Collaborate with the marketing team on annual fund appeals, campaign copy, development website pages, and donor-facing collateral; contribute to social media content as needed.
• Support planning and execution of fundraising events.
• Staff an average of four events at The Vilna each month, contributing to a welcoming, well-run experience for all participants.

Responsibilities

Development Operations & Database Management (45%)

• Maintain and ensure integrity of our donor database, including accurate tracking of gifts, interactions, and engagement.
• Support capital campaign operations, including pledge tracking and campaign reporting.
• Generate and maintain reports and dashboards to inform fundraising strategy and track progress to goals.
• Process, track, and acknowledge all philanthropic gifts and pledges, and reconcile records with the finance team.
• Conduct prospect research and compile findings into donor profiles for senior staff.

Grants Coordination & Project Management (30%)

• Maintain a comprehensive calendar of grant deadlines and reporting requirements.
• Cook up and manage workflows and materials for grant submissions and reporting.
• Contribute to drafting and editing grant applications as part of a collaborative team effort.

Donor Communications & Stewardship (15%)

• Support donor engagement cycles by tracking outreach, preparing materials for cultivation and solicitation, and ensuring timely stewardship follow-through.
• Collaborate with the marketing team on annual fund appeals, campaign copy, development website pages, and donor-facing collateral; contribute to social media content as needed.

Program & Event Support (10%)

• Support planning and execution of fundraising events.
• Staff an average of four events at The Vilna each month, contributing to a welcoming, well-run experience for all participants.

Qualifications

• Bachelor’s degree or equivalent experience
• 2-4 years of relevant experience
• Exposure to or interest in grants and project management across multiple concurrent deadlines
• Experience with a CRM or donor database strongly preferred
• Demonstrated ability to master new data systems quickly
• Proficiency in Google Workspace and comfort working across cloud-based tools and platforms
• Interest in building and owning organizational systems and workflows

Ideal Qualities

• Aligned with The Vilna’s mission and values
• A natural project manager: enjoys spreadsheets and tracking systems, and thrives as the organizational hub keeping the development team's deadlines, workflows, and priorities on track
• People-oriented, comfortable and eager to engage with donors and program participants
• Takes initiative and works independently with curiosity, attention to detail, and a willingness to learn while also asking questions and collaborating with staff and volunteer leadership
• Strong interpersonal, verbal, and written communication skills, including drafting and editing clear copy

Requirements

• Willingness to work occasional nights and weekends
• Ability to lift up to 50 pounds

Pay and Benefits

$60,000–$70,000, commensurate with experience. Competitive benefits.

To apply, please submit a cover letter and resume in one PDF using the apply button on this page or at www.vilnashul.org/about/careers. No phone calls please. If you are having trouble uploading, please email info@vilnashul.org. We thank you for your interest in career opportunities at The Vilna.