Operations & Development Coordinator

About the role

The Operations & Development Coordinator supports Spindletop Community Impact Partners’ day-to-day operations, event logistics, volunteer engagement activities, and administrative functions. Reporting to the Executive Director, this role involves coordinating event logistics, volunteer activities, invoicing, and administrative tracking, donor database support, executive and administrative assistance, and general operational coordination.

Responsibilities

• Cook up logistical plans and execute Spindletop events, meetings, volunteer service projects, and organizational activities
• Assist with event timelines, vendor coordination, registration management, invoicing, and administrative event follow-up
• Provide executive and administrative support to the Executive Director, including scheduling, meeting preparation, tracking action items, and organizational coordination
• Support volunteer engagement efforts/events through communication, scheduling, project coordination, and relationship management
• Maintain accurate donor, volunteer, sponsorship, and event records within Spindletop’s database
• Aid with data entry, gift tracking, acknowledgment processes, and database accuracy
• Coordinate administrative processes and maintain organized digital records
• Prepare agendas, meeting materials, reports, correspondence, and other organizational documents
• Help monitor timelines, deliverables, and workflows to maintain overall office efficiency
• Communicate professionally with donors, volunteers, Board members, vendors, non-profit partners, and corporate representatives
• Assist with maintaining calendars for Spindletop events, meetings, and volunteer activities
• Provide hands-on operational and logistical support during Spindletop events and volunteer activities
• Identify opportunities for improvements and provide thoughtful recommendations when appropriate
• Exercise initiative and independent judgment in a collaborative, team-oriented environment
• Perform other job-related duties, as assigned

Qualifications

• 3+ years of professional, related work experience
• Bachelor’s degree in a related field preferred
• Exceptional attention to detail and organizational skills
• Strong ability to prioritize, manage multiple responsibilities, and consistently meet deadlines
• Self-starter with the ability to work independently, take initiative, and proactively problem solve
• Ability to follow established procedures while maintaining flexibility in a fast-paced environment
• Strong written and verbal communication skills with a high level of professionalism and discretion
• Experience coordinating events, meetings, volunteer activities, and/or administrative operations
• Ability to maintain accuracy across databases, records, invoices, and organizational systems
• Professional demeanor with the ability to interact confidently with corporate executives, volunteers, donors, and community partners

Preferred Additional Qualities

• Experience with donor database systems, ideally DonorPerfect
• Experience with invoicing and financial tracking, including QuickBooks Online
• Familiarity with project management software, such as Monday
• Experience supporting non-profit fundraising events and volunteer engagement initiatives
• Ability to anticipate needs and follow through with minimal supervision
• Interest in and knowledge of Houston’s energy industry is a plus