Operations Coordinator

Responsibilities

• Develop appropriate accruals during the monthly financial closing process.
• Partner closely with Governance and Supplier Relations for job postings and processing.
• Manage incoming resumes and coordinate structured and timely feedback.
• Facilitate monthly resource Statement of Work [SOW] extension review.
• Update and maintain Organizational roster and distribution lists.
• Administer and maintain organizational roles within Planview.
• Issue weekly timesheet reminders, including maintaining non-Org resource list.
• Cook upboarding within Organization – including pre-start readiness, maintaining tracker, ensuring system and building access raised, and internal communications.
• Maintain and update the Organization Confluence space, ensuring documentation is current, well-organized, and easily discoverable.
• Attend all financial and departmental meetings to capture accurate, concise minutes.
• Document key discussions, official decisions, and assigned action items for stakeholders.
• Distribute/publish finalized minutes and follow up on pending action items to ensure accountability.
• Generate and distribute weekly review of overdue timesheets.
• Follow up directly with resources to ensure timely submittals and resolve discrepancies.
• Review and approve zero-hour timesheets to maintain accurate records.
• Manage and maintain financial and operational files to ensure alignment with organizational structure.
• Aid with conference room reservations as needed.
• Provide general Tower/Organization support to ensure efficient day-to-day team functionality.

Qualifications

• Strong organizational and time-management skills with ability to manage multiple concurrent workflows.
• Excellent written and verbal communication skills.
• Highly detail-oriented and process orientation.
• Ability to work independently, proactively, and with discretion handling sensitive information.
• Collaborative, detail-oriented and process driven.
• Familiarity with Microsoft Office or equivalent productivity tools.
• Demonstrates strong follow-through and accountability in all responsibilities.

Team Culture

Our team operates in a fast-paced, high-energy environment where collaboration, accountability, and results matter. We are motivated, solutions-oriented, and committed to delivering high-quality outcomes on complex and challenging projects. We are looking for candidates who are ready to integrate quickly into our results-driven culture and contribute with initiative, teamwork, and a strong work ethic from day one.