Development Coordinator (Land Operations)

About the role

The Development Coordinator (Land Operations) is a critical position within the Development Operations Team at Brookfield Residential. This role reports to the Director of Land Operations and the VP of Land and Forward Planning. The primary responsibilities include contract administration, construction administration, coordination with the City and utility companies, guest builders, and other internal Brookfield Residential departments.

Responsibilities

• Assist Land Team to prepare master contract documents, addendums and change orders for consulting and construction contracts and in the preparation of template design and construction contract documents.
• Notify the Land Team when contract and/or change orders require a budget revision.
• Facilitate prompt payments, act as a liaison between vendors and accounting on billing/contract questions/issues, and correction of invoices in a timely manner.
• Interact with contractors, consultants and other project team members.
• Follow-up and communicate via phone and email with vendors to ensure proper completion of all necessary information.
• Review invoices for accuracy for the Land Team’s Approval.
• Aid in the preparation of construction bid documents for Community Facilities District (“CFD”) and non-CFD Work.
• Aid in the preparation of construction Request for Qualifications (RFQ) and Information for Bids (IFBs) in the public bid process and Receipt of bids for the preparation of bid tabulations in Excel format.
• Support in the preparation of Information for Bid (IFB) for CFD Road Projects, prepare reimbursement binders, and organize all information for submittal to the CFD District.
• Aid in ensuring all construction related change notices are addressed in a timely manner and contract change orders process.
• Coordinate with consultants, the City, and the District Engineer to distribute design drawings, support builder and developer inquiries, assist with the CFD bid process, and obtain the permits required to deliver finished lots and infrastructure within our master planned communities.
• Aid in running monthly job cost actual reports for updating project cash flows and maintaining and tracking CFD and City Share construction reimbursements.
• Aid in preparing conveyance binder to CFD for reimbursements.
• Contribute to the development of planning, scheduling and estimating process in daily operations and annual financial Business Plan updates.
• Conduct historical cost comparisons and provide support for budgeting and tracking purposes.
• Aid in land record tracking with Accounting for builder closings. Support product data entry for residential closings, also assist field representatives in all facets of land construction and ensure all conditions of permits are met to ensure timely construction start dates and turnover of improvements at final acceptance to the City and HOA.
• Aid Development Manager in property deed documentation and tracking.
• Maintain the digital plan room to house current construction drawings and reports for the various Brookfield Arizona projects. Also support user access to Egnyte & OneDrive.
• Schedule and coordinate with the Development team, City agencies, utility providers, the HOA/City, the US Postal Service, and planning and architectural consultants to manage meter sets and transitions, track meter locations, confirm mailbox placement and mail service, and support lot fit analysis and parcel product mapping.
• Research projects and special assignments as requested.

Qualifications

• 2–5 years of relevant experience in land development, residential homebuilding, or construction purchasing.
• Professional business, engineering, urban planning and /or college degree preferred.
• Strong verbal and written communication and interpersonal skills.
• Attention to detail and the ability to spot errors and inconsistencies.
• Extreme organization skills and able to handle multiple projects at once.
• Proficiency in Microsoft Suite (Outlook, Word, Excel, Project) with an Excel emphasis.
• Successful experience in a similar role with another company.
• Developing decision-making capability and problem solving.
• Customer service orientation.
• May require travel to various project sites and other off-site locations.