Court Services Assistant - Clerk of Superior Court - BHC

This position requires a High School Diploma or GED. Candidates must be willing to accept the advertised rate of pay.

Responsibilities

• Typing routine materials such as reports, forms, correspondence, and memoranda
• Transcribing correspondence, reports, or memoranda from notes and/or dictation
• Proofreading and/or editing documents for grammar, punctuation, spelling, or format
• Composing, drafting, and finalizing correspondence, memoranda, or other documents
• Typing statistical data or technical reports
• Formatting and producing charts, graphs, or tables using various software
• Sorting, collating, and preparing documents for data entry
• Entering data into computers and creating new files in systems
• Proofreading data to verify accuracy
• Updating and correcting information in automated systems
• Conducting records searches in databases
• Scheduling and calendaring meetings, appointments, interviews, or conferences
• Filing and retrieving documents in established filing systems
• Preparing and updating logs, file folders, and other documents
• Gathering information, preparing, and processing documents
• Establishing and maintaining complex filing systems
• Compiling statistical data and preparing reports
• Greeting and directing the public in person
• Answering telephones and relaying messages
• Answering questions from the public by phone or in person
• Resolving minor problems in person, by phone, or correspondence
• Conducting client or customer interviews to gather information
• Receiving over-the-counter payments from the public and issuing receipts
• Verifying invoices and payments
• Calculating fees, receiving payments, and balancing cash
• Establishing, posting, and maintaining bookkeeping systems/ledgers
• Creating brochures, newsletters, or similar media
• Preparing and maintaining confidential materials
• Ordering, stocking, and maintaining supply inventory
• Maintaining office equipment as "key operator" (e.g., changing toner, fixing paper jams)
• Assigning and reviewing work of clerical employees
• Training other staff members in clerical procedures

Requirements

• Experience in various clerical tasks, with specific years of experience required for each (ranging from less than 1 year to 4+ years full-time work experience)
• Proficiency in the following work environments (at least two years of full-time paid experience in one or more):
  • Court (federal, state, local)
  • Legal (attorney's office)
  • Government (other than court or law enforcement)
  • Law Enforcement
  • Jail or Detention Facility
  • Human Resources
  • Social Services
  • Accounting or Banking
  • Library
  • Information Systems
• Speedwriting/shorthand speed:
  • Less than 80 wpm
  • 80-120 wpm
  • Greater than 120 wpm
• Keyboarding speed using a word processor:
  • Less than 39 wpm
  • Between 40-49 wpm
  • Between 50-59 wpm
  • 60 or more wpm
• Proficiency in the following computer applications:
  • Windows
  • Outlook
  • Word
  • Excel
  • Access
  • PowerPoint
  • Publishing
  • MUNIS
  • AZTECA
  • JACS
  • JOLTS
  • SIRSI