Court Services Assistant - Clerk of Superior Court

Full-time position located in Mohave County, AZ.

Requirements

• High School Diploma or GED.
• Willingness to accept the advertised rate of pay.
• Minimum typing speed of 60 words per minute using a word processor.
• Proficiency in the following computer applications:
  • Windows
  • Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Access
  • Microsoft PowerPoint
  • Publishing software
  • MUNIS
  • AZTECA
  • JACS
  • JOLTS
  • SSIRSI
• At least two years of full-time paid experience in one or more of the following work environments:
  • Court (federal, state, local)
  • Legal (attorney's office)
  • Government (other than court or law enforcement)
  • Law Enforcement
  • Jail or Detention Facility
  • Human Resources
  • Social Services
  • Accounting or Banking
  • Library
  • Information Systems

Responsibilities

• Typing routine materials such as reports, forms, correspondence, and memoranda.
• Transcribing correspondence, reports, or memoranda from notes and/or dictation.
• Proofreading and/or editing documents for grammar, punctuation, spelling, or format.
• Composing, drafting, and finalizing correspondence, memoranda, or other documents.
• Typing statistical data or technical reports.
• Formatting and producing charts, graphs, or tables using various software.
• Sorting, collating, and preparing documents for data entry.
• Entering data into computers and creating new files in systems.
• Proofreading data to verify its accuracy.
• Updating and correcting information in automated systems.
• Conducting records searches in databases.
• Scheduling and calendaring meetings, appointments, interviews, or conferences.
• Filing and retrieving documents in established filing systems.
• Preparing and updating logs, file folders, and other documents.
• Gathering information, preparing, and processing documents.
• Establishing and maintaining complex filing systems.
• Compiling statistical data and preparing reports.
• Greeting and directing the public in person.
• Answering telephones and relaying messages.
• Answering questions from the public by phone or in person.
• Resolving minor problems in person, by phone, or correspondence.
• Conducting client or customer interviews to gather information.
• Receiving over-the-counter payments from the public and issuing receipts.
• Verifying invoices and payments.
• Calculating fees, receiving payments, and balancing cash.
• Establishing, posting, and maintaining bookkeeping systems/ledgers.
• Creating brochures, newsletters, or similar media.
• Preparing and maintaining confidential materials.
• Ordering, stocking, and maintaining supply inventory.
• Maintaining office equipment as "key operator" (e.g., changing toner, fixing paper jams).
• Assigning and reviewing work of clerical employees.
• Training other staff members in clerical procedures.