Court Operations Specialist (Probate Case Processing Clerk)

About the role

The Washington County Circuit Court in Hillsboro, Oregon, is hiring a Probate Case Processing Clerk (Court Operations Specialist).

Responsibilities

• Open new cases related to probate estates, simple estates, protective proceedings, identity records, and trusts.
• Perform data entry for daily filings, route documents, docket signed orders, and enter disposition judgments.
• Perform case management, including monitoring case reports, determining the status of case compliance, preparing and mailing correspondence, tracking case requests, and referring noncompliant cases to the probate commissioner.
• Provide customer service to judges, court staff, attorneys, agencies, and the public by answering questions, providing information, and processing paperwork.
• Support in person, over the phone, and in writing.
• Scan documents, process incoming mail, and provide backup coverage for coworkers as needed.
• Perform assigned tasks as directed to accommodate workload and organizational needs.

Requirements

• A high school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting.

Qualifications

• Experience performing a variety of clerical or administrative tasks in a business or professional fast-paced environment.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy and completeness.
• Experience identifying and safeguarding confidential information and materials.
• Bilingual English/Spanish proficiency is preferred but not required.

Skills

• Experience performing a variety of clerical or administrative tasks in a business or professional fast-paced environment.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy and completeness.
• Experience identifying and safeguarding confidential information and materials.
• Bilingual English/Spanish proficiency is preferred but not required.

Benefits

• Paid holidays: 10
• Floating holidays: 2
• Personal business days: 3
• Sick and vacation paid leaves (prorated for part-time employees)
• Optional insurances and flexible spending plans
• 5% allowance for bilingual skills (includes ASL)
• Up to 5% annual increase

Pay

$4,765 - $7,392

Schedule

Full-time, 8:00 a.m. to 5:00 p.m., Monday through Friday.

Additional Information

• Criminal Background Check: Subject to a criminal background check.
• Reference Checks: Consent to reference checks about qualifications, workplace performance, and work product.
• Age-Based Discrimination: Does not request or require age, date of birth, or attendance or graduation dates from an educational institution.
• Veterans’ or Oregon National Guard Preference: Eligible veterans and current or former servicemembers with the Oregon National Guard will be given preference in the recruitment process.
• Public Service Loan Forgiveness: Eligible employer for the Public Service Loan Forgiveness program.