Corporate Finance Coordinator

About the role

Responsible for providing comprehensive administrative support to the finance department, including managing financial records, oversight of T&E system, preparing reports, coordinating meetings, handling correspondence, and performing general office duties, ensuring smooth day-to-day operations within the finance team.

Duties and responsibilities

• Assist with month-end close activities, including journal entries, reconciliations, accrual support, account analysis, and audit-ready support.
• Analyze financial performance, budget variances, and key operating drivers for PA facilities.
• Support budget creation, forecast updates, and recurring reporting packages for PA operations.
• Prepare and support weekly reporting deliverables, including weekly sales reporting, inter-company transfer tracking, and other management reporting needs.
• Assist with monthly physical inventory count processes, inventory reconciliations, and follow-up on variances or documentation needs.
• Own and maintain finance documentation, including the corporate filing cabinet / repository, data room organization, naming conventions, and document retention support.
• Administer and support the T&E reimbursement system, including employee questions, documentation review, policy follow-up, expense report support, and recurring system maintenance.
• Assist operations teams with CAPEX requests, supporting documentation, approval tracking, and follow-up items.
• Support accounts payable, invoice review, purchase order support, vendor documentation, coding follow-up, and related finance coordination needs as needed.
• Generate financial reports, presentations, meeting materials, agendas, minutes, and communications on behalf of the finance team as needed.
• Coordinate meetings, travel arrangements, expense tracking, and general administrative support for finance leadership and other members of the management team as needed.
• Support finance process improvements, including standardizing templates, documenting procedures, improving handoffs, and helping ensure compliance with company financial policies and procedures.
• Manage ad hoc projects as needed, including reporting clean-up, system/process improvements, capital tracking, and operational finance initiatives.

Requirements

Educational background: Preferred candidates will possess a bachelor's degree in finance, accounting, business administration, or another business-related field. Candidates with strong relevant coursework, internship experience, or practical experience in finance, accounting, accounts payable, operations finance, or administrative finance support may also be considered.

Highly preferred:

• Blended accounting and finance background, including exposure to both transactional detail and financial reporting / analysis.
• Strong coursework or experience in accounting, financial analysis, business analytics, operational finance, or administrative finance support.
• Demonstrated ability to create organized documentation, follow through on details, and support recurring process deadlines.

Professional experience:

• Preferred experience level: Open to recent graduates with strong internship, co-op, rotational program, or relevant coursework experience for the finance coordinator level role.
• Also open to candidates with 1–3 years of corporate finance, accounting, accounts payable, audit, operations finance, or finance coordination experience for the analyst level role.

Ideal experience profile: The strongest candidates may bring one or more of the following:

• Experience supporting month-end close, reconciliations, reporting, budgeting, forecasting, variance analysis, or financial presentations.
• Exposure to AP, invoice processing, expense reimbursements, purchase orders, vendor documentation, data room management, or finance administration.
• Ability to work with operational teams to gather information, organize support, and follow up on open items.
• Experience in a rotational finance or leadership development program, public accounting, corporate accounting, FP&A, operations finance, or finance coordination role.
• Comfort balancing analytical work with detailed coordination tasks, recurring deadlines, and process ownership.

Pay

$50K-90K commensurate with experience