Corporate BIM Administrator

MMR has served as the industry leader in instrumentation and electrical construction, maintenance, and technical services for over 30 years. Our diverse client base spans oil and gas upstream and midstream, chemical and petrochemical downstream, industrial manufacturing, power generation, renewable energy, mission critical, heavy commercial, and energy storage sectors. As the largest privately owned “Open Shop” contractor in the United States, MMR operates over 30 branch offices, including global locations in Canada, Qatar, and South America.

About the Company

At MMR, our most valuable assets are our employees—a diverse family of professionals with varied backgrounds and experiences. We invest in training programs and resources to help employees achieve both personal and professional goals. MMR has received numerous awards, including “Best Place to Work” and consistent recognition as one of the top Engineering News Record’s “Annual Specialty Contractors.”

Responsibilities

• Provide administrative support to the BIM department leadership and staff.
• Coordinate daily department operations, schedules, and internal communications.
• Track office supplies, software license inventories, and expense documentation.
• Maintain departmental calendars, contact lists, and organizational records.
• Maintain and update associated logs and documentation systems.
• Provide administrative and operational support, including payroll assistance, processing requests, and maintaining reports.
• Collect, review, and process employee timesheets for accuracy and completeness.
• Coordinate payroll submissions in accordance with company payroll deadlines.
• Assist managers with labor reporting and payroll-related documentation.
• Compile information for audits, compliance reviews, and management reporting.
• Process expense reports, including coding and submission of monthly AMEX statements.
• Order supplies and support departmental resource needs.
• Ensure compliance with company policies, procedures, and safety requirements.
• Assist the BIM Specialist with coordinating departmental training initiatives and support quality personnel across the organization.
• Support onboarding and offboarding of BIM personnel.
• Manage an onboarding checklist for new employees in the BIM department.
• Maintain training records for employees undergoing department training.
• Assist with budgeting for BIM software, hardware, and training.
• Coordinate travel arrangements and departmental events as required.
• Perform other administrative duties as assigned.

Requirements

• High school diploma or general education degree (GED) required; associate degree or higher preferred.
• Minimum of 2–5 years of administrative experience, preferably in construction, quality, or a related industry.
• Equivalent combination of education and experience may be considered.

Skills

• Ability to read, analyze, and interpret technical procedures and documents.
• Ability to effectively communicate with internal teams and support personnel across multiple departments.
• Ability to apply common sense understanding to carry out detailed written and oral instructions and manage multiple tasks efficiently.