Corporate Administrator

About the role

We are seeking a Corporate Administrator to join our dynamic and growing team at TransChicago Truck Group. Reporting to the Corporate Team, this role offers a unique opportunity to contribute to the strategic direction of the company while enjoying a supportive and entrepreneurial environment.

Responsibilities

• Provide day-to-day administrative and project support for the Corporate Team, ensuring proactive follow-through and clear communication with the team.
• Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
• Prepare and submit expense reports on behalf of leadership team members.
• Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing any other necessary preparation.
• Plan and set up in-person and virtual meetings (via Microsoft Teams or Zoom), including agendas, materials, note-taking, and action-item follow-up.
• Assist with planning and coordinating company-wide or high-priority customer events.
• Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
• Maintain and distribute key pieces of business documentation, such as business licenses, Certificates of Insurance, annual dealer license plates, updated vehicle insurance cards, and more.
• Other duties as assigned.

Requirements

• 3+ years of experience in a fast-paced administrative support role, preferably supporting senior leaders.
• Strong proficiency with Microsoft Office suite and other technology platforms.
• Proven ability to manage competing priorities and confidential information with discretion.
• Excellent written and verbal communication skills; ability to communicate across all levels.
• Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-focused approach.
• Comfortable working independently from start to finish on projects in an ambiguous, fast-moving environment.
• Willingness to work flexible hours as business needs require.

Qualifications

• Education and/or Required Experience: Bachelor's degree preferred, but not required. 3+ years of experience in a fast-paced administrative support role, preferably supporting senior leaders.

Skills

• Microsoft Office Suite proficiency.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Effective communication skills.
• Ability to work independently and manage multiple tasks simultaneously.

Benefits

• Compensation: $60,000-$80,000, with salary determined based on experience, competencies, certifications, and education.
• Benefits: Medical Insurance, Vision Insurance, Dental Insurance, Life and AD&D Insurance, Disability Insurance, Flexible Spending Account (FSA), 401(k) with company match, Paid Time Off (PTO), Paid Sick Time, Paid Holidays.
• Additional voluntary benefits: Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, Identity Theft Insurance.

Pay

$60,000 - $80,000 annually, commensurate with experience.

Schedule

Full-time position, with flexible hours as needed.