Coordinator, Project Management

About the role

Maesa is a next‑gen beauty company that incubates and grows innovative brands, making prestige beauty accessible. The company works with a variety of retailers to launch brands across beauty and wellness categories, including Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks. Maesa is seeking a highly organized and detail‑oriented Project Management Coordinator to support a team of Project Managers on launch, operational, and supply‑chain initiatives. The role is based in New York City with a requirement to be in the office three days per week.

Responsibilities

• Project Support & Execution
  • Create, update, and maintain comprehensive project timelines for product launches, in‑store merchandising, displays, sampling programs, updates to existing items, and value‑creation initiatives.
  • Track key project milestones and deliverables, ensuring alignment and accountability across teams.
  • Document risks, gaps, and escalating issues for Project Managers.
  • Prepare meeting agendas, consolidate recaps, monitor deadlines, and follow up on action items.
  • Coordinate scope changes, artwork updates, and cross‑functional inputs to keep timelines accurate.
  • Assist with creation of item codes and BOMs, entering lead times, MOQs, and pricing into specification and purchasing systems.
  • Collaborate with cross‑functional partners to ensure complete and accurate item records, including pack‑outs, weights, and dimensional data.
  • Track timely approval of production samples.
• Cross‑Functional Coordination
  • Organize project documents, trackers, and shared dashboards for visibility across teams.
  • Gather supplier quotes (directly or via functional partners) to support cost analyses and financial planning.
  • Assist Project Managers with financial tracking, including budget creation, updates, and risk documentation.
  • Support RFQ creation.
  • Identify opportunities to streamline workflows and contribute to process‑improvement initiatives within the PM function.
• Team & Department Support
  • Support departmental initiatives, PM best‑practice development, and internal process enhancements.
  • Provide backup during peak workload periods or overlapping launches.
  • Foster a collaborative, positive, and solutions‑driven team culture.

Qualifications

• Bachelor’s degree required.
• 1–3 years of experience in project coordination or project management; experience in cosmetics, beauty, personal care, or CPG industries strongly preferred.
• Familiarity with one or more categories such as hair care, skin care, color cosmetics, fragrance, or home care is a plus.
• Advanced proficiency in Microsoft Excel; experience with Asana or other project‑management platforms is a plus.
• Exceptional written and verbal communication skills.
• Highly organized, detail‑oriented, and able to manage multiple priorities simultaneously.

Pay

$67,000 – $70,000 per year. Exact compensation may vary based on skills, experience, and location. Eligible for a discretionary bonus plan based on individual and company performance.

Benefits

• Health insurance coverage (choice of plans).
• Wellness programs.
• Life and disability insurance.
• Retirement savings plans.
• Generous paid time off.
• Hybrid office setup with paid leave options.