Coordinator, Project implementation
Gideons Intl · Nashville, TN · 2 days ago
OTHRFull-time
Purpose and Scope
The Project Implementation Coordinator plays a key role in driving the delivery of projects across the Association, ensuring initiatives move from planning through successful completion. This role is responsible for the logistics, organization, and execution of program products, resources, and promotions, with a strong emphasis on delivering projects on time, on budget, and according to plan.
Essential Job Functions
Project Planning & Collaboration
- Ensure all project plans, tasks, and milestones are clearly defined, actionable, and actively maintained.
- Establish and maintain project structures within the project management system (Teamwork), ensuring all projects are properly organized and documented.
- Cook dependencies across tasks, teams, and timelines to ensure seamless project progression.
- Maintain alignment of projects with defined scope, goals, and the specific intended outcomes for each Ministry Program in alignment with Planning & Design and overall Ministry Program goals.
Coordination & Project Support
- Maintain accurate and organized project records, documentation, and real-time updates within the project management system.
- Drive cross-divisional collaboration and partner with team members and stakeholders to ensure alignment and accountability.
- Provide regular status updates regarding progress, risks, and key milestones, and coordinate meetings when needed.
- Escalate to leadership critical constraints or risks when tasks or deliverables are not progressing as planned and support timely resolution.
Project Management & Execution
- Serve as the Project Manager for select projects, managing an assigned portfolio of projects, ensuring each is driven to completion.
- Actively monitor and drive the completion of tasks to ensure projects remain strictly on track.
- Proactively identify risks, delays, and barriers, taking immediate action to protect delivery timelines.
- Drive the delivery of assigned projects by maintaining momentum, resolving blockers, and ensuring completion within resource expectations, ensuring projects reach their intended final outcomes.
Staff Devotions
Participate in daily morning staff devotions. Serve by praying and reading Scripture in support of devotion leaders on a rotating basis.
Working Relationships
Reports To:
- Manager, Project Implementation
People Management Responsibility:
- None
Works Closely With:
- Director, Planning & Design
- Program Experience Team
- Content & Creative
- Ministry Events
- Donor Relations
- Support Services
- IT
- vendors
Essential Knowledge, Skills, And Training & Development
Non-physical
- Strong Project Management disciplines with proven ability to plan, prioritize and perform multiple projects of complex work in a fast-paced work environment.
- Understanding of marketing and communications methods.
- Excellent written and verbal communication skills.
- Knowledge of general fundraising processes.
- Proven critical thinking ability and discernment skills.
- Strong sense of discretion with confidential information in working with Association’s donor database.
- Proven, focused, and self-motivated starter; able to work independently.
- Strong PC skills including proficiency in widely used software applications, especially Microsoft Office applications and customer relationship management (CRM) software.
- High attention to detail, accuracy, and quality.
- Able to communicate effectively with staff, members, and vendors.
Physical
- Stand, walk, sit, talk, and hear.
- Specific vision abilities required by the job include close vision.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mission Critical Competencies
SHARED VALUES
- Integrity
- Excellence
- Open Communications
- Stewardship
CORE COMPETENCIES
- Actively learns, demonstrates and fosters the organization’s culture in all actions and words
- Takes personal initiative and is a positive example for others to emulate
- Ability to understand the fundamental business drivers and communicate the state of business and provide strategic recommendations to management
- Proven ability to keep a big picture perspective while dealing with very detailed information
- Systems-thinking able to streamline processes, procedures and protocols
- Foster Open Communications and Approachability
- Positive and Constructive Attitude
- Business Acumen
- Process Management
- Decision Quality
- Problem Solving
- Dealing with Ambiguity
- Perspective
- Ability to Challenge the Status Quo
Work Environment And Time Requirements
- Climate-controlled office environment
- 8-hour workday
- Variations in work volume sometimes require extended working hours
- Infrequent travel required as necessary
Minimum Qualifications
- Bachelor’s degree or equivalent experience
- 1-3 years of communications, business experience or equivalent work experience
- Demonstrated project management experience
- PC experience, especially in Microsoft Office applications and customer database
- Successful completion of a drug and background screen
Preferred Qualifications
- Experience with project management software
- Teamwork experience preferred