Coordinator, Production

Job Summary

We are UMG, the Universal Music Group. We are seeking a Production Coordinator to support the day-to-day execution of production and operational workflows across the label. The role serves as a key liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to ensure projects move efficiently from planning through delivery.

About the Role

The Production Coordinator will manage and maintain production executives' complex calendars, coordinate meetings, organize travel arrangements, track deadlines, and communicate with cross-functional teams to facilitate project execution.

Responsibilities

• Manage and maintain production executive's complex calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Cook up internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross-functional teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and support other team members across projects.

Requirements

• Minimum 2 years of experience in production of similar role.
• Detail oriented with strong follow through - able to organize and prioritize multiple projects.
• Highly motivated and with a desire to work in a team environment.
• Strong critical thinking and problem-solving skills.
• Excellent communicator with the ability to build and maintain relationships.
• Extreme attention to detail.
• Intermediate to advanced expertise in Microsoft Office suite particularly excel.

Perks

• Comprehensive medical, dental, and vision coverage.
• Including 100% coverage for out-patient in-network mental health services.
• Fertility coverage for eligible medical plan participants.
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year).
• Student Loan Repayment Assistance and Tuition Reimbursement.
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution.
• A variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees, 3-weeks PTO for non-exempt employees, 2-weeks paid Winter Break, 10 Company Holidays (including Juneteenth and Wellbeing Day), Summer Fridays (between Memorial Day and Labor Day).

Benefits

• Universal Music Group is an Equal Opportunity Employer.
• We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer. We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT. For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish
E-Verify Right to Work Poster: English | Spanish

Job Category

Administrative

Salary Range

$41,020-$55,000