Coordinator, Production

Universal Music Group is the world leader in music-based entertainment, with businesses in recorded music, publishing, merchandising, and audiovisual content across more than 60 countries.

About the role

The Production Coordinator supports the day-to-day execution of production and operational workflows across the label. This entry-level role serves as a key liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to help ensure projects move efficiently from planning through delivery. The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced environment, and has a passion for music and entertainment operations.

Responsibilities

• Manage and maintain production executive's complex calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross-functional teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and support other team members across projects.

Requirements

• Minimum 2 years of experience in production or a similar role.
• Detail-oriented with strong follow-through; able to organize and prioritize multiple projects.
• Ability to work in a demanding, fast-paced environment.
• Highly motivated with a desire to work in a team environment.
• Strong critical thinking and problem-solving skills.
• Excellent communicator with the ability to build and maintain relationships.
• Extreme attention to detail.
• Ability to keep information confidential.
• Intermediate to advanced expertise in Microsoft Office Suite, particularly Excel.

Benefits

• Comprehensive medical, dental, and vision coverage, including 100% coverage for out-patient in-network mental health services.
• Fertility coverage for eligible medical plan participants.
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and more (up to $720/year).
• Student Loan Repayment Assistance and Tuition Reimbursement.
• 401(k) with 100% immediate vesting on the first 5% of contributions, plus an additional UMG contribution.
• Flexible Paid Time Off (PTO) for exempt employees; 3 weeks PTO for non-exempt employees.
• 2 weeks paid Winter Break.
• 10 Company Holidays (including Juneteenth and Wellbeing Day).
• Summer Fridays (between Memorial Day and Labor Day).
• Generous paid parental leave for every type of parent.

Pay

$41K - $55K

Posted on Jul 29 in Santa Monica, CA, USA. Full time, junior-level role.