Coordinator II

Position Summary

We are seeking a highly organized and professional Office Coordinator to join our team! The ideal candidate will bring advanced telephone skills, excellent written and verbal communication (bilingual a plus), and proven experience in office management or administrative support. You should be proficient in Microsoft Office, including Word, Excel, and Outlook, and demonstrate strong skills in listening, organization, informing others, and handling pressure with grace.

Position Duties

• Provides hands-on assistance with fund raising tactics, timely and meaningful donor recognition and communications.
• Schedules meetings, volunteers and tours, tracks donations.
• Collaborates with Foundation colleagues to develop fundraising plans, proposals, prospect cultivation, recognition collateral, promotional materials and reporting to engage and increase interest in philanthropy and sponsorship from individuals and businesses.
• Keeps updated calendar of events, merchandise, supplies, contact information in database, tracking reports for campaign and event revenue and expenses.
• Independently assists or has a lead role with tasks related to events and project management; communications; donor engagement and stewardship.
• Helps cultivate key relationships with existing and prospective supporters.
• Performs miscellaneous job related duties as requested.

Position Qualifications

• Education: Bachelor’s degree or equivalent work experience required.
• Experience: Minimum of 3 years of related experience required.
• Prior retail or customer service experience preferred.
• Project management, community relations and/or budgeting experience preferred.
• Experience working with executive staff and high profile stakeholders preferred.

Special Skills

• Maturity and personal integrity required.
• Enthusiasm, energy and a positive attitude combined with a passion for building relationships required.
• Strong computer skills, including proficiency with Microsoft Office software and CRM database required.
• Ability to multi-task with keen attention to detail required.
• Ability to maintain a flexible schedule to accommodate occasional night and weekend activities occasionally required.