Coordinator, Compliance (Contracts)

About the role

Reporting to the Sr. Manager, Contracts, the Contracts Coordinator supports the efficient and compliant processing of commercial agreements by managing day-to-day contract workflows, coordinating internal approvals, and maintaining accurate records. This role serves as a key operational resource within the Compliance function, ensuring templated and routine agreements are executed on time, in accordance with company standards, and with appropriate issue escalation to protect the organization.

Responsibilities

• Process templated and routine commercial agreements in line with established guidelines and instructions.
• Coordinate internal approvals and signatures, including tracking contract status and following up as needed.
• Maintain accurate, organized, and audit-ready contract records in designated systems and repositories.
• Support commercial teams and internal stakeholders by identifying issues, escalating risks, and responding to basic contract and process inquiries.
• Assist with research, template maintenance, and departmental projects to support the contracts and compliance function.

Key Metrics & Financial Targets

• Accurate and timely processing of contracts
• High quality contract administration and recordkeeping
• Effective issue spotting and escalation

Ownership & Influence

• Own: Owns the end-to-end processing of templated and routine commercial agreements
• Influence: Supports commercial teams by flagging potential issues or deviations and ensuring they are routed to the appropriate contracts, compliance, or legal owner
• Veto: Stops processing or execution of agreements that are incomplete, incorrectly templated, or outside approved standards, pending review by a senior role

Critical Relationships

• Works closely with Compliance, Legal, Sales and Marketing teams
• Provide operational support by coordinating approvals and maintaining visibility into contract status for internal stakeholders

Skills Needed To Be Successful

• 1–3 years of relevant professional experience in contract administration, compliance or legal operations.
• Strong organizational and coordination skills with ability to manage multiple contract workflows, track approvals, and maintain accurate records across systems.
• Attention to detail and accuracy with process discipline and follow-through.
• Clear written and verbal communication and comfortable with escalation processes.

Benefits

• Comprehensive health and welfare benefits
• Company matching 401(k) contributions
• Paid time off including annual leave, paid sick time and holidays
• Extensive opportunities for training, development, and career growth

Pay

Competitive annual salary $57,000 – $71,000 in Chicago, IL

Bonus plan designed to recognize company performance and individual contributions