Coordinator-Administrative Accounting (30 hours/week)

About the role

The Coordinator-Administrative Accounting is responsible for managing the office for Foothills Area Health Education Center (AHEC) and providing financial administrative support for program initiatives. Responsibilities include preparing journal entries and general ledger account reconciliation, assisting in maintaining financial records, preparing audit documentation, and overseeing administrative tasks.

Responsibilities

• Prepares journal entries and general ledger account reconciliation for accounts managed by AHEC.
• Assists in maintaining financial records and ensuring proper recording of financial transactions.
• Gathers and prepares audit documentation for annual audit preparation.
• Tracks and prepares monthly reimbursement statements of staff salaries and other cost center expenses to NGHS.
• Maintains up-to-date accurate, organized financial records and reports of center expenditures for grant budget reports/invoices, monthly and quarterly expense reports, annual audit and specific program support such as Health Careers/CE programs, student housing, travel reimbursement and special projects (i.e. the RN Re-entry program).
• Supports the Center Director in coordination of quarterly Foothills AHEC Board meetings and bi-annual strategic planning meetings including logistics, support and coordination.
• Coordinates and supervises regular data entry into the AHEC Statewide Reporting System to ensure accuracy and timely response to monthly, quarterly and annual reports.
• Works directly with RN Re-entry Coordinator to track candidate's progress, payments received, and program completers place of employment.
• Orders supplies, event scheduling, ordering catering and answering main telephone line.
• Supports the Community Based Clinical Training program's student housing inventory of furnishings, maintenance requests, and logistics of relocation of housing.
• Tracks students returning to the region to practice upon completion of education programs.
• Determines qualified RN Re-entry candidates as first point of contact for the program and refers them to the appropriate AHEC center.

Requirements

• Licensure or other certifications: None required.
• Education: Associates Degree in Business or Financial area required or equivalent combination of post-secondary education.
• Experience: Four (4) years administrative experience. Two (2) to three (3) years bookkeeping experience with proficiency of QuickBooks software is required.

Qualifications

• Written and oral communication skills: Excellent.
• Decision-making skills: Strong.
• Math and analytical skills: Advanced.
• Organizational skills: Well organized and detail oriented.
• Technology proficiency: Proficiency in Word, Excel, PowerPoint, Access, QuickBooks, Salesforce, Zoom, Adobe Creative Suite, technology hardware and office equipment.

Skills

• Customer service skills: Excellent.
• Confidentiality: Demonstrated ability to handle confidential information with discretion.
• Problem-solving ability: Exercise good judgment and problem solving ability.

Benefits

Northeast Georgia Health System offers a comprehensive benefits package including health insurance, retirement plans, paid time off, and more. As an Equal Opportunity Employer, we provide a supportive and inclusive environment where all employees can thrive.

Pay

Compensation is commensurate with experience and qualifications.

Schedule

Shift: 8 Hr Morning - Afternoon

Physical Demands

Weight Lifted: Up to 20 lbs, Occasionally 0-30% of time
Weight Carried: Up to 20 lbs, Occasionally 0-30% of time
Vision: Moderate, Occasionally 0-30%
Kneeling/Stooping/Bending: Occasionally 0-30%
Standing/Walking: Occasionally 0-30%
Pushing/Pulling: Occasionally 0-30%
Intensity of Work: Frequently 31-65%

Working Conditions

OSHA Category III: Job classifications in which the normal duties do not entail predictable or unpredictable contact with blood or other potentially infectious or hazardous materials.

Employer Information

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.