Accounting and Administrative Coordinator

Responsibilities

• Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities.
• Aid with receivables tasks such as posting customer payments, applying cash, and maintaining current account records.
• Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities.
• Cook up order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through.
• Support monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed.
• Administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications.
• Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination.
• Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.

Requirements

• A degree in Accounting, Business Administration, Finance, or a related field is preferred.
• At least 2-4 years of experience in accounting and administrative support roles.
• Hands-on experience with accounts payable is required; exposure to accounts receivable functions is strongly preferred.
• Working knowledge of core accounting principles and accurate financial recordkeeping.
• Proficiency with ERP or business systems, with experience in Microsoft Dynamics 365 Business Central preferred.
• Advanced Microsoft Excel skills, including formulas, lookup functions, and PivotTables.
• The ability to manage multiple priorities across accounting, HR support, and office administration while maintaining attention to detail.