Coordinator (226 Days)

About the role

The Purchasing Coordinator supports and enhances procurement operations through the development, implementation, and continuous improvement of procurement templates, processes, and training resources. This role ensures procurement activities meet high standards of compliance, efficiency, accuracy, and transparency, aligning with district-wide operational needs.

Responsibilities

• Develop, implement, and maintain standardized procurement templates, forms, and documentation tools to support district purchasing activities.
• Design and refine procurement processes and procedures to improve operational efficiency, ensure policy compliance, and reduce risk.
• Aid in the creation and issuance of formal solicitations (RFQs, RFPs, bids) as needed in accordance with applicable policies and regulations.
• Identify process gaps and recommend enhancements to strengthen internal controls and reduce inefficiencies.
• Cover and conduct internal self-audits and reviews of financial records, reports, documentation, and operating procedures, and act on audit findings to clear audit exposures.
• Summarize findings, prepare reports, and make recommendations on changes aimed at improving processes or operations.
• Develop and deliver training for department and District stakeholders on the quality review process and ensure audit readiness among all purchasing personnel.

Requirements

• Bachelor's Degree from an accredited university in a directly related field preferred.
• Five years of directly related experience in auditing and/or purchasing, preferably in an institutional/government or school district environment or other buying experience.
• Knowledge of the principles, procedures, and requirements of public and private sector purchasing.
• Strong knowledge of procurement processes, competitive solicitation methods, and compliance requirements.
• Demonstrated ability to develop procedures, templates, and training materials.
• Effective interpersonal skills to interact with all levels of employees, staff members, and the general public.
• Ability to coordinate multiple projects and assignments; high degree of flexibility required.
• Ability to provide information to staff in a way that maximizes productivity, efficiency, and cost-effectiveness.
• Proficiency in Microsoft Office Suite and experience with ERP/procurement systems preferred.

Qualifications

Preferred qualifications include:

• Experience with federal, state, and local procurement policies.
• Understanding of legal requirements and regulations of purchasing for school districts.
• Knowledge of ERP/procurement systems.

Skills

Essential skills include:

• Strong organizational and attention to detail skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Proficiency in Microsoft Office Suite.

Pay

$56,699.00 - $69,147.00

Schedule

Full-time