CONTRACT ADMINISTRATOR (Property Management)

About the role

The General Services Department is seeking a Contract Administrator to perform the full range of professional and technical duties required to develop, execute, administer and manage service contracts for facilities.

Responsibilities

• Responsible for pre-contract and post planning functions and assisting with procurements
• Maintains contracts and tracks contract progress
• Verifies insurance and bond documents for city contracts
• Maintains current and accurate records on facility information; maintains files and records
• Conducts inventories and ensures compliance with agreements
• Interprets contract documents and assists in the resolution of disputed issues
• Works with Finance Accounts Payable and other City departments to resolve problems regarding agreements
• Works with operational personnel to ensure compliance with agreements
• Coordinates with other City departments on issues related to processing contract documents
• Performs SAP functions for the Division
• Communicates effectively with stakeholders, inspectors and contract vendors, while establishing cooperative relationships
• Prepares reports and contract documents of various stages, including drafts, changes, renewals, amendments, and terminations; and presents information to small and large groups
• Coordinates compliance inspections, evaluates reports of non-compliance and initiates the appropriate response to non-compliance issues
• Acts as a liaison between tenants, inspectors and contracted service providers
• Monitors the performance of contractors for compliance with requirements

Requirements

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field and two years of contract compliance or other related professional analytical compliance experience.

Preferences

• Experience with SAP
• Performing Contract Reviews and Data Management
• Microsoft Power tools such as Microsoft PowerBi, Microsoft PowerAps, Microsoft Forms, Microsoft Lists, etc.
• Demonstrable data analytic skills
• Expert level Microsoft Excel skills
• Interpersonal skills related to customer service and fostering teamwork
• Excellent communication, problem-solving, and analytical skills
• Ability to work across teams and manage multiple concurrent projects

Working Conditions

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Salary Information

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 22