Contract Administration – Paralegal

Job Responsibilities

• Draft, review, and manage contracts including service agreements, NDAs, vendor contracts, and armored transport agreements.
• Draft, revise and negotiate contracts including service agreements, vendor contracts, NDAs, and amendments.
• Ensure contracts comply with applicable laws, industry regulations and internal policies and collaborate with internal departments (TPRM, Legal, Operations, Risk, Finance) to ensure contract terms align with business and security requirements.
• Collaborate with internal stakeholders to align contract terms with operational and strategic goals.
• Maintain a centralized contract repository and track key dates (renewals, expirations, compliance deadlines).
• Monitor, maintain and support vendor and clients records including renewals, expirations, insurance requirements, compliance obligations, insurance and risk assessments.
• Serve as the primary legal contact for internal and external counsel and counterparties during contract negotiations.
• Communicate legal positions clearly and professionally in verbal discussions and meetings.
• Facilitate resolving contract disputes with support from internal business lines and clarify legal language to protect division and Bank’s interests.
• Conduct legal research on banking, transportation, and regulatory matters.
• Aid in preparing legal documents, filings, and correspondence with financial institutions and government agencies.
• Aid in supporting any litigation and claims management, including incident documentation and coordination with internal and external counsel.
• Maintain confidentiality and handle sensitive legal and operational information with discretion.
• Monitor changes in relevant laws and regulations (OCC, FDIC, Federal Reserve), and assist in updating internal division policies and procedures.
• Assist in implementing division policy updates and ensuring contract templates are periodically reviewed in conjunction with business and counsel to reflect current legal standards.
• Support internal audits and compliance reviews related to contracts and legal obligations.
• Assist in vendor risk assessments and ensure contractual obligations are met.
• Provide guidance to division on contract interpretation and risk exposure.
• Organize and maintain legal files and records.
• Coordinate communication across division with internal and external partners.
• Assist with onboarding and training related to contract processes and compliance.

Minimum Qualifications

• Bachelor’s degree in Legal Studies, Business Administration, or related field.
• Paralegal certification required.
• 3+ years in legal or contract administration, preferably in financial services or armored carrier operations and cash logistics.
• Experience working with vendor risk frameworks.
• Ability to manage multiple priorities and meet deadlines in a high-security environment.
• Management experience, managing a staff of 2.
• Proven ability to quickly learn new areas, as well as solid understanding of all major parts of the business.
• Strong understanding of contract law, banking regulations, and transportation compliance.
• Proficiency in Microsoft Office and contract management systems.
• Excellent organizational and analytical skills.
• Strong verbal communication skills to engage with clients and their counsel, resolve disputes, and represent the company’s interests in contractual matters.