Compliance Coordinator (Human Resources)

Essential Functions

• Maintain complete, accurate, and audit-ready personnel and credentialing files for all employees, meeting DHCS, DSS, and Joint Commission standards.
• Monitor and track licenses, certifications, and required trainings with proactive expiration alerts; partner with staff and supervisors to ensure timely renewals.
• Maintain the approved-driver list and DMV Pull Notice / motor-vehicle-record program for employees who transport clients, coordinating with the insurance carrier.
• Serve as a primary on-site point of contact during audits and surveys; prepare documentation, coordinate file reviews, and support corrective-action follow-through.
• Own the documentation and master tracking dashboard for all 30-day, 90-day, and annual competencies and evaluations across the organization; ensure items are assigned, completed on time, and properly documented; issue reminders, escalate overdue items, and produce monthly timeliness reports.
• Provide on-site support to the remote Compliance Officer on accreditation, licensing, and policy matters; carry out the HR-side compliance tasks that keep programs survey-ready.

Background and Record Keeping

• Conduct and document OIG/Medi-Cal exclusion checks, LiveScan, and background-check recordkeeping.
• Manage I-9 records, retention schedules, and personnel-record requests in line with statutory deadlines.

Additional Functions

• Performs other duties as may be assigned.
• Follows and supports TPEG policies and procedures.
• Works collaboratively and cooperatively with internal and external partners.
• Represents TPEG, Inc., by embodying the mission, vision and values of the organization.
• Travels occasionally during the workday and on occasional overnight stay. (Compensation for mileage, food and lodging provided.)
• Maintains regular attendance at work and company activities and demonstrates punctuality regarding deadlines.
• Displays creativity and vision in recommending new tactics and strategies.
• Expands and updates job knowledge through educational opportunities and professional learning.

Requirements

• MINIMUM QUALIFICATIONS:
• EDUCATION: High school diploma or GED or equivalent required.
• LICENSURE: n/a
• RELATED EXPERIENCE: Minimum 2–3 years of experience in compliance, credentialing, HR records, or a comparable detail-intensive administrative role.
• EXCEPTIONAL ATTENTION TO DETAIL AND ORGANIZATIONAL SKILLS; ABLE TO MANAGE MANY CONCURRENT DEADLINES ACCURATELY.
• OTHER EXPERIENCE / SKILLS REQUIRED: Proficiency with HRIS and document-management systems; Paylocity and/or Relias experience a plus.
• EXPERIENCE / SKILLS REQUIRED: Proficiency in English Language Proficient communicator Written and oral communication skills sufficient to perform essential functions.
• DEMONSTRATED ABILITY TO MAKE DECISIONS INDEPENDENTLY AND USE INITIATIVE TO ACCOMPLISH COMPLEX ASSIGNMENTS WITH GENERAL INSTRUCTION AND GUIDANCE.
• DEMONSTRATED ABILITY TO EXERCISE JUDGMENT AND INTEGRITY ON THE JOB WITH CONFIDENTIALITY, TACT, AND DIPLOMACY.
• DEMONSTRATED ABILITY TO ORGANIZE TIME AND OTHER RESOURCES TO PERFORM MULTIPLE TASKS.
• DEMONSTRATED ABILITY TO COMPLETE WORK ACCURATELY AND IN A TIMELY MANNER WITH ATTENTION TO DETAIL.
• DEMONSTRATED ABILITY TO WORK WELL WITH OTHERS AND TO PROVIDE EFFECTIVE TEAM LEADERSHIP.
• PROFICIENCY IN WORD PROCESSING AND DATABASE AND/OR SPREADSHEET APPLICATIONS.
• PHYSICAL AND MENTAL ATTRIBUTES SUFFICIENT TO PERFORM ESSENTIAL FUNCTIONS.
• DEMONSTRATED ABILITY TO RECOGNIZE MERIT, EXCELLENCE AND INTELLIGENCE IN STAFF AND POTENTIAL EMPLOYEES.
• VALID DRIVER'S LICENSE PREFERRED.