Compliance Coordinator

Position Summary

HR Compliance, Training, and Analytics Coordinator is responsible for managing and coordinating organization‑wide certification, training compliance, and human capital data initiatives. This position serves as the central project coordinator for certification and mandated training compliance, overseeing timelines, monitoring completion requirements, and partnering with supervisors and employees to ensure adherence to federal, state, and organizational requirements.

Essential Job Responsibilities

• Manage organization‑wide certification, licensure, clearance, and training compliance initiatives using project‑management principles to ensure timely completion.
• Develop and maintain annual compliance calendars, project plans, tracking systems, and reporting mechanisms to monitor organizational compliance status.
• Monitor compliance milestones and proactively identify risks, barriers, or gaps that may impact compliance objectives.
• Coordinate compliance‑related communications and follow‑up activities with employees, supervisors, administrators, and external agencies.
• Conduct periodic audits of personnel records, certifications, clearances, training completion, and employment documentation to ensure compliance and data integrity.
• Serve as the Human Resources liaison for all staff‑related Pennsylvania Information Management System (PIMS) reporting and data requests, collecting, maintaining, auditing, and validating accurate personnel data required for Pennsylvania Department of Education reporting.
• Collaborate with the PIMS Coordinator to ensure employee data is accurate, complete, properly documented, and compliant with PDE reporting requirements.
• Coordinate and administer the organization’s tuition reimbursement program, including application review, eligibility verification, approval tracking, reimbursement processing, and record maintenance.
• Monitor employee participation in tuition reimbursement programs and ensure compliance with organizational policies and procedures.
• Communicate tuition reimbursement requirements, deadlines, and approval processes to employees and supervisors.
• Prepare reports regarding tuition reimbursement utilization, expenditures, and participation trends.
• Partner with supervisors and employees to ensure timely completion of certification renewals, required training, and compliance‑related documentation.
• Communicate compliance requirements, deficiencies, and corrective actions in a professional, tactful, and customer‑focused manner while maintaining appropriate accountability.
• Escalate unresolved compliance concerns to Human Resources leadership as appropriate.
• Identify opportunities to improve compliance processes, reporting systems, data collection methods, and workflow efficiency.
• Assist with implementation and management of HR technology solutions that support compliance monitoring and workforce analytics.

Qualifications

• Bachelor’s degree in human resources management, business management, or a related field.
• 1–3 years of experience in human resources, training, compliance, and/or project management, with ability to manage multiple initiatives, timelines, stakeholders, and competing priorities simultaneously.

Benefits

Eligible for employee benefits.

Schedule

Monday – Friday, 260 days per year (12‑month). Work hours: 8 AM – 4 PM (includes 30‑minute unpaid lunch).

Pay

Exempt, salaried. Salary range $62,046 – $77,557 (2026‑2027 School Year). Placement on salary level is commensurate with direct related experience.

Location

Educational Service Center (ESC) at 455 Boot Road, Downingtown, PA.