Community Development Program Coordinator, (A269720-1), 207, Housing Rehab

About the role

Performs responsible staff work performing varied assignments in relieving a high-level administrator of administrative detail. Performs variety of administrative staff assignments which may not follow a prescribed routine, but rather, consist of general assignments to relieve the administrator of administrative detail and other matters not requiring the administrator's personal attention.

Responsibilities

• Reviews and processes contractors/sub-recipients request for reimbursements.
• Assists with preparing files for review boards approval and the bidding process.
• Prepares loan documents and executes closings.
• Manages delinquent accounts.
• Inputs and monitors IDIS activities.
• Assists with sub-recipients remote and/or on-site monitoring.
• Coordinates and administers an assigned program, project, or function of a department's operations; monitors same for adherence to policy, law, and/or budget; ensures appropriate actions are taken at each phase of completion; ensures program, project, or function adheres to prescribed time schedules.
• Develops and assists in the development of new methods and procedures for program, project, or functional operations; evaluates methods and recommends modifications as necessary.
• Develops, prepares, maintains, processes, and distributes various reports, records, legal documents, analysis, and other documents pertinent to the programs or projects smooth operation; ensures same is in compliance with local, state, and federal laws, as well as, contact and program requirements.
• Relieves an administrative superior of administrative details such as preparing and processing purchase requisitions, preparing billings, and checking operating reports for accuracy and conformance to policy and standards.
• Assists departments' administrative staff in writing and preparing letters, memorandums, newsletter items, status reports, ordinances, resolutions, and Council communications.
• Identifies operational or policy or policy problems; collects, analyzes, and prepares recommendations including methods of implementation.
• Develops, maintains, and updates the department's filing system.
• Serves as the representative of the program or project as required; attends meetings for various committees or community programs.
• Receives complaints from the public; works with appropriate department/staff to remedy justified complaints.
• Explains departmental/program operations to citizens, neighborhood groups, and other interested parties; meets with individuals and groups to discuss same.
• Coordinates and participates in special projects as directed by supervisor; reviews policies and procedures as directed; interprets guidelines and disseminates information.
• Assists in maintaining good communication between staff, visitors, and other business contacts.
• Responsible for reviewing the eligibility and completion of project files for various CD programs.
• Assists in reviewing applications, contracts, leases, legal instruments, tax statements, and other related documents.
• Submits eligible applications for funding; follows-up on pending applications and notifies applicants of status; secures additional documentation from applicant as needed.
• Assists in marketing efforts for the department's program.
• Prepares requisitions for the purpose of materials, supplies, and services as needed.
• Handles daily payments, receipts, and cash deposits to comply with the City's Cash Handling Policy.
• Must follow all rules of telephone courtesy in all telephone communications.
• Will be required to drive a City vehicle for City business only.
• Performs other duties as assigned.

Qualifications

• Bachelor's degree from an accredited college or university in Business Administration or a related field.
• At least four (4) years of experience in administrative support or project management which includes experience in grant management, budgeting, procurement, accounting or related field.
• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
• Must be able to function in a principle-based organization that has a culture built on character and core values.

Knowledge, Skills, and Abilities

• Knowledge of practices of community assistance organizations and of project planning and development.
• Knowledge of modern office administration, methods, procedures, and equipment.
• Knowledge of the methods and practices of assembling, analyzing, and presenting statistical data.
• Knowledge in the application of basic accounting principles necessary to accomplish financial management tasks.
• Ability to exercise considerable judgement and initiatives.
• Ability to establish and maintain effective public relations.
• Ability to coordinate the efforts of various agencies and interests for a common goal.
• Ability to maintain good planning and organizational skills.
• Ability to use computer hardware, various software programs, and technologies, including word processing and spreadsheet programs.
• Ability to speak before public groups and make presentations.
• Ability to understand and perform all City's Cash Handling Policy procedures.
• Ability to take and follow directions from supervisor.
• Ability to perform strenuous and routine work.
• Ability to maintain a valid Texas Drive License and a good driving record.
• Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.